Senior Executive Assistant

FHLBank Indianapolis Job Opportunity

Is it a bank? A cooperative? A leader in affordable housing? We are all those things and more!

Our core mission at FHLBank Indianapolis is to provide reliable and readily available liquidity to our member institutions to support housing finance and community development. Simply put, we're a bank for banks, credit unions, community development financial institutions and insurers across Indiana and Michigan. We also assist in meeting the economic and housing needs of communities and families through grants and subsidized advances that support affordable housing and economic development.

But enough about us, let's talk about you.

Are you looking for a company that views their employees as their greatest asset?

A company that's dedicated to making a difference in the community? So much so they pay their employees to volunteer?

Do you want to join a talented workforce that prioritizes equal opportunity within an inclusive culture, and promotes learning and development, unique skills/ideas, and employee engagement?

If you've said yes to these questions, then we might be a match!

Here is what we offer:

• Flexible hybrid workforce model: Onsite three days a week and two days remote. We also offer remote flex days!
• Fantastic, competitive pay and total rewards
• Industry-high 401(k) match: up to 6% PLUSan additional 4% contribution!
• Tuition reimbursement assistance: To help you continue to develop personally and professionally.
• Student loan repayment assistance: That's right, we will help you repay outstanding student loans!
• Awesome benefits package: Medical, dental, vision benefits and even pet insurance!
• Generous time off: Vacation, paid federal holidays, birthday month floating holiday, volunteer day and summer hours program
• "Dress for your day" dress code: You choose the appropriate work attire based on what your day looks like.

Purpose:

The Senior Executive Assistant reports to the Executive Administrative Manager and provides support to specific business units within the Bank. This position will serve as backup to the Executive Administrative Manager and to the administrative team. Provides administrative support to departments designated by the Executive Administrative Manager. Responsible for providing professional and confidential administrative assistance.

The following statements are intended to describe the general nature and level of work being performed by persons assigned to the job. They are not intended to be an exhaustive list of all responsibilities or abilities required of persons so classified. The Bank reserves the right to alter or amend this description at any time.

Specific Responsibilities:

• Provide professional and confidential assistance which includes, but not limited to, cross-functional support, special projects, calendar management, arrange meetings, process invoices and expenses, book travel and maintain confidential and non-confidential files and records for departments that this position supports. Identify recommendations for changes in policies or procedures to improve efficiency and cost effectiveness of office operations.
• Prepare Bank Committee agendas and meeting minutes using Board Vantage software. Includes gathering data, summarizing information, compiling into appropriate format, and posting applicable materials to the FHFA portal.
• Exercise diplomacy and excellent communication skills when interfacing with Board Members, Senior Management staff, Bank staff, Members and FHLBI visitors. Supply information that requires knowledge of functional organization and procedures. Ensure effective and efficient workflow between internal and external customers.
• Schedule and coordinate on-site and off-site meetings and conferences. Create the agenda and register attendees using Constant Contact software. Handle catering orders as requested.
• Collaborate closely with and support specified business units.
• Enhance productivity and demonstrate advanced proficiency by adapting to new technology and acquiring new technical skills through training.
• Other duties as assigned by the business units being supported.

Competencies:

Business:

• Dependability
• Confidentiality

General:

• Productivity/Initiative
• Personal Organization
• Attention to Detail

People:

• Communication Skills
• Excellent Customer Service Skills

Position Requirements:

• Must be flexible in workflow demands as required. Duties can change with Bank needs.
• Must comply with in-person requirements for duties that require presence in the Bank.
• Minimum of five years' experience as an Administrative Assistant or Executive Assistant supporting C-Suite executives. Banking or other equivalent business experience is preferred.
• Experience with electronic records portals, such as Board Vantage is a plus.
• Proficient in Microsoft Office products.
• Must not have been convicted of any civil or criminal charge that would suggest a risk to Bank security.
• Must be able to work full-time and overtime as needed.
• Ability to uphold and model the Bank's Guiding Principles.

Hiring Range: $30.56 - $35.95

Hiring ranges reflect the base salary that the Bank reasonably expects to pay for a given role and is not inclusive of annual incentive award opportunities, retirement benefits or the value of other health and welfare or other ancillary benefits. We consider many factors when determining base salaries such as individual background and experience, the competitive environment, education, particular skill set(s), and industry and institutional knowledge.

FHLBank Indianapolis is an Equal Opportunity Employer.