Event Coordinator

Event Coordinator

Southern Trace Country Club is seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a wide variety of events. This role offers an exciting opportunity to craft memorable experiences by managing all aspects of event logistics, from initial concept to final wrap-up. The ideal candidate will possess a passion for hospitality, exceptional organizational skills, and a flair for customer service. As an Event Coordinator, you will play a pivotal role in ensuring every event runs smoothly, exceeds expectations, and leaves a lasting impression on guests and clients alike.

Responsibilities:

• Collaborate with clients and internal teams to understand event objectives and develop comprehensive plans that align with their vision.
• Negotiate contracts with vendors, venues, caterers, and entertainment providers to secure the best terms and services.
• Coordinate all event details including venue selection, catering arrangements, dcor, audiovisual needs, and guest accommodations.
• Manage budgets effectively by tracking expenses, controlling costs, and upselling additional services or enhancements to maximize revenue opportunities.
• Oversee event marketing efforts to promote upcoming events through various channels, increasing attendance and engagement.
• Ensure seamless event execution by supervising setup, managing timelines, troubleshooting issues promptly, and maintaining high standards of guest service.
• Build strong relationships with clients, vendors, and venue staff through clear communication and professional negotiation skills.
• Conduct post-event evaluations to gather feedback for continuous improvement and ensure client satisfaction.

Experience:

• Proven experience in event planning or management within hospitality settings such as hotels, restaurants, or banquet facilities.
• Demonstrated ability to coordinate multiple events simultaneously while adhering to deadlines and budgets.
• Strong background in customer service with excellent communication skills to liaise effectively with diverse stakeholders.
• Familiarity with event marketing strategies and upselling techniques to enhance event profitability.
• Experience handling contracts, catering arrangements, banquet operations, and hotel or venue logistics is highly desirable.
• Knowledge of budgeting processes along with time management skills necessary for detailed planning and execution.
• Prior involvement in fundraising or guest services roles is a plus for creating engaging attendee experiences.

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

All job descriptions are subject to a periodic review. Additional duties will be assigned occasionally by management.

About Troon: Troon started as one facility in 1990 and has since grown to become the world's largest professional club management company. We offer careers around the world at all levels of golf operations, opportunities for professional development, growth opportunities and a comprehensive benefits package. Our goal is to create extraordinary guest and member experiences through personalized service, consistency, and uncompromising attention to detail.