Healthcare Administrative Assistant HAAVGNJ

Job Title : Healthcare Administrative Assistant

Duration : 3 Months

Locations : MULTIPLE LOCATIONS New Jersey Hackensack Neptune Edison Holmdel Brick Perth Amboy

Shifts : Day Shift

Pay Rate : $20$21 per hour

Summary

The Healthcare Administrative Assistant provides advanced administrative operational and project support to ensure efficient departmental functioning. Responsibilities include financial tracking reporting logistics coordination HR-related transactions and acting as a liaison across internal and external stakeholders. This role requires strong organizational skills accuracy and the ability to manage multiple priorities in a fast-paced healthcare environment.

Duties & Responsibilities

Patient Support (If Applicable)

Schedule patient appointments and referrals for testing or physician visits.

Maintain patient billing records for submission.

Reporting Data Management & Financial Support

Research compile and organize information for departmental reports.

Assemble data and prepare statistical reports.

Prepare and monitor budgets and grant allocations; maintain accruals.

Prepare financial documents required to maintain balanced accounts.

Human Resources & Payroll Coordination

Maintain departmental employee files and ensure regulatory compliance.

Initiate and follow through on HR and payroll transactions.

Generate weekly payroll submissions and resolve related issues.

Event Meeting & Project Coordination

Assist with planning and logistics for forums conferences seminars meetings and similar events.

Develop and distribute informational packets for participants.

Transcribe prepare and distribute meeting minutes.

Investigate evaluate and resolve administrative or operational issues.

Administrative Support

Review materials submitted for supervisor approval to ensure accuracy and completeness.

Screen and prioritize incoming mail; respond or redirect as needed.

Screen telephone calls provide information and direct callers appropriately.

Arrange travel and prepare expense reports when required.

Participate in grant application processes special projects and regulatory survey preparations.

Supply Chain Purchasing & Vendor Management

Maintain adequate inventory and perform supply checks.

Requisition merchandise and collaborate with Purchasing to secure best pricing.

Track vendor contract expiration dates and process renewals.

Skills & Competencies

Experience : 4 years administrative or business operations experience in a healthcare setting.

Technical : Intermediate proficiency in MS Office Suite (Word Excel PowerPoint Outlook).

For more details reach at or Call / Text at .

About Navitas Healthcare LLC : It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.

Key Skills

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Employment Type : Hourly

Experience : years

Vacancy : 1

Hourly Salary Salary : 20 - 21