Administrative Assistant

Administrative Assistant

Our client is in need of a detail-oriented administrative assistant in San Antonio, Texas. The right candidate will play a vital part in supporting daily operations and ensuring smooth administrative processes. This position requires strong organizational skills and the ability to handle multiple tasks efficiently and comfortable with repetitive work.

Responsibilities:

• Scan and accurately log enrollment forms into the system, maintaining proper documentation.
• Prepare and manage mail merges using Microsoft tools for efficient communication.
• Send personalized profile cards to new sponsors promptly via mail.
• Assemble and distribute welcome packet envelopes for new sponsors with attention to detail.
• Respond to incoming calls and provide excellent customer service to inquiries.
• Perform data entry tasks with a high level of accuracy and efficiency.
• Operate scanning equipment to digitize records and ensure proper file management.
• Support receptionist duties, including greeting visitors and managing front desk activities.
• Complete additional administrative tasks as assigned to support office operations.
• Digitize files
• Other administrative duties as assigned

Requirements:

• Proven experience in administrative support, demonstrating strong organizational capabilities.
• Proficiency in handling inbound calls and delivering attentive customer service.
• Familiarity with administrative office procedures and workflows.
• Skilled in data entry with attention to accuracy and detail.
• Experience in receptionist duties, including managing front desk tasks.
• Ability to operate scanning equipment effectively for record-keeping purposes.
• Competence in using Microsoft Office tools, particularly mail merge functionality.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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