Administrative Manager

Job Description

Job Description

Mid-sized San Francisco based law firm is seeking an experienced and motivated Administrative Manager to join their team.

Reporting directly to the Managing Partner, this role will be integral to the continued growth and expansion of the firm in downtown San Francisco. A combination of human resources, staff management, and / or operations experience in a law firm environment is preferred.

Key Responsibilities :

Interview attorney and non-attorney candidates.

Coordinate all onboarding and offboarding of staff, attorneys, and professional consultants.

Manage payroll, 401(k), and benefits including open enrollment.

Manage team assignments, holiday and team coverage, workflow, training, and performance expectations for legal and office support staff.

Address employee concerns and questions.

Oversee coordination of various office functions, such as attorney retreats, internal events, and holiday parties.

Manage all vendor relationships and contracts.

Manage IT, Records, and Office Services.

Oversee office space utilization and maintenance, office assignments, internal office moves, and office construction. Coordinate with building manager and security as needed.

Responsible for handling all insurance renewals.

Oversee expanded electronic and physical records and document management.

Qualifications and Skills :

Bachelor’s degree in human resources or a related field or commensurate experience.

4+ years of managerial experience in a legal or professional services environment.

Knowledge and understanding of human resources and office operations.

Excellent communication and organizational skills.

Knowledge of or direct experience with Clio, Westlaw, and iManage is a plus.

Ability to work collaboratively and manage multiple priorities in a fast-paced environment.

Compensation and Benefits :

Salary Range : $125,000-$145,000 (commensurate with experience).

Benefits :

o Health, dental, and vision insurance options.

o Paid vacation, holidays, and sick leave (compliant with California law).

o 401(k) and Profit Sharing

o FSA and Commuter Benefits Programs

o Hybrid Work Schedule

Work Environment and Schedule :

This is a full-time, hybrid schedule (3 days in office, 2 days remote).

Standard work hours are Monday through Friday, from 9 : 00 AM to 5 : 00 PM.