Accounts Payable Specialist

Accounts Payable Specialist

About the Role

We're looking for a proactive, detail-driven Accounts Payable Specialist to support our growing finance team. This role is perfect for someone who thrives in a fast-paced, high-volume environment and enjoys owning processes from start to finish. You'll handle daily AP functions while also evaluating workflows, identifying gaps, and helping implement improvements.

Key Responsibilities of the Accounts Payable Specialist :

Process approximately 2,000 invoices per month with accuracy and efficiency.

Retrieve invoices from vendor portals-including consolidated statements (e.g., FedEx)-and prepare files in Excel for upload into Stampley for automated processing.

Manage and route invoices received through the AP inbox.

Validate vendor accounts, including TIN verification through the IRS database.

Set up new vendors and maintain the vendor master file.

Monitor and respond to AP inbox inquiries in a timely manner.

Qualifications of the Accounts Payable Specialist :

Solid understanding of the full AP lifecycle and the ability to articulate the "why" behind each step.

Proven experience handling high-volume invoice processing.

Advanced Excel skills (Pivot Tables, VLOOKUPs, filtering, sorting, SUM functions).

Self-starter with a proactive, solutions-oriented approach.

Strong attention to detail and problem-solving mindset.