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Office Administrator
Office AdministratorIndustrial Electro Mechanics • Savannah, GA, US
Office Administrator

Office Administrator

Industrial Electro Mechanics • Savannah, GA, US
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Job Description

Job Description

About Industrial Electro Mechanics (IEM )

Industrial Electro Mechanics (IEM) is a trusted leader in the repair and sales of industrial rotating equipment. We are committed to craftsmanship, safety, and customer service excellence. Joining IEM means more than just a job - it's the chance to grow your career in a company that invests in your development and future.

IEM - Office Administrator Job Description

Position Summary

We're looking for a detail-oriented and motivated professional to take on the role of Office Administrator. This position is ideal for someone who thrives in a fast-paced environment and enjoys interacting with customers while keeping office operations organized and efficient. The Office Administrator will be the central administrative support hub, ensuring smooth operations across all departments.

Key Responsibilities

Front Desk & General Office Management

  • Answer, screen, and direct incoming calls in a courteous and professional manner.
  • Greet and assist walk-in customers, ensuring they feel welcome and valued.
  • Manage the reception area, keeping it clean, organized, and professional.
  • Monitor and maintain office supply inventory, placing orders as needed to prevent shortages.
  • Maintain accurate records and filing systems for administrative and operational purposes.

Financial & Clerical Support

  • Support the Finance Department by performing data entry for Accounts Payable (A / P) and Accounts Receivable (A / R).
  • Prepare and edit documents, presentations, and correspondence as requested by management.
  • Support various administrative projects to improve office workflow and organization.

    • Executive & Meeting Support

  • Assist executives with administrative tasks, scheduling, and travel arrangements.
  • Coordinate and manage all aspects of event planning for internal meetings, employee parties, and external client or vendor meetings.
  • Assist with scheduling meetings, appointments, and internal events.

    • Human Resources (HR) Support

  • Support HR staff with onboarding new employees, including preparing new hire paperwork and setting up workspaces.
  • Handle general HR inquiries from employees and direct them to the appropriate HR personnel.

    • Sales & Marketing Support

  • Provide sales support by assisting with the preparation of sales proposals and client communication materials.
  • Provide marketing support by coordinating promotional material inventory and assisting with campaigns.

    • Required Skills and Qualifications

  • Communication : Exceptional verbal and written communication skills, enabling clear and professional interaction with customers, vendors, and team members.
  • Professionalism : A polished and welcoming demeanor with the ability to remain calm and composed in challenging situations.
  • Technical Proficiency : Comfortable with common office technology, including Gmail, Microsoft Office Suite (Word, Excel, Outlook), and standard office equipment like printers and scanners.
  • Organizational Skills : Strong attention to detail and ability to prioritize tasks efficiently in a dynamic environment.
  • Experience : Proven ability to manage multiple administrative support functions simultaneously.
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    Office Administrator • Savannah, GA, US

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