Contracts Analyst

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Department : Contracts

Time Type : Full time

Job Type : Regular

FLSA Status : Exempt

Work Modality :

Hybrid 02 (On Campus 2 days / Week)

Union : Excluded

Job Description : Summary :

The Contracts Analyst is responsible for negotiation, coordination, monitoring and administration of all terms and conditions to procure necessary goods and services in support of the university, specifically for Construction and to a lesser extent for Facilities. This position reports to the Manager - Contracts Manager in Procurement and Contracts Department.

Essential Functions :

1.) RFP, Proposal and Contract Administration

• Issue solicitations (RFP / RFQ / RFIs), evaluate proposals and negotiate, award, administer and close out contracts as appropriate.
• Efficiently and effectively coordinate proposal evaluation and on-going quality assessments, to contract necessary goods and services in support of internal clients, maintaining good customer relations with both internal customers and external partners and vendors.
• Prepare evaluation / negotiation reports justifying competitive bids, develop negotiation strategies, submit appropriate reports to management with vendor recommendations and award contracts to winning bidders.
• Maintain and administer highly complex contracts throughout their entire lifecycle, identifying key issues, problems areas and recommendations for resolution as well as efficiently managing less complex contracts.
• Develop appropriate service levels agreements to surpass construction-related needs and goals. Initiate and maintain contract documentation and related correspondence in accordance with policies and procedures.
• Consult with departments to : identify potential future contractual needs; prioritize activities of current projects to ensure that departmental needs are met.
• Address / resolve contractual issues in a timely manner; and develop working relationships that promote enhancement of the Procurement and Contracts Department's contractual operations. Meet with existing and potential vendors and review the overall relationship.
• Identify cost savings on an ongoing basis, as determined by management.
• Administer existing AIA contracts and / or develop new in house contracts in coordination with supervisor in PCD and external customer.

2.) Work Closely with the Procurement Function to Establish Strategic Vendor Relationships

3.) Other Duties as Assigned.

Competencies :

Position Type / Expected Hours of Work :

Salary Range :

Required Education and Experience :

Travel Required :

Additional Eligibility Qualifications :

Work Authorization / Security Clearance :

Other Duties :

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

Other Details

Current American University Employees

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Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.