Assistant I Administration

PRIMARY JOB RESPONSIBILITIES :

Oversee and / or process day-to-day administrative items per supervisors authorization i.e. document control data entry expense reports supply requisitions incoming mail update vendor contact list take and distribute meeting minutes as requested etc.

Manage shared Procurement mailbox and direct calls / emails accordingly; screen phone calls / solicitors per supervisors instructions; handle routine items pass others on to supervisor.

Train office personnel on new policies / procedures / software as requested.

Perform additional assignments per supervisors direction.

Book travel accommodations.

Additional duties as assigned including assisting others on an as needed basis.

Assistance updating reports

Verify vendor NDA completeness.

Assist with vendor prequalification process.

Assist with vendor setup with accounting.

Help research problems with invoices and help process invoices in pvault.

Maintain vendor files in Egnyte.

Track and help manage lien waivers.

Arrange team lunches and activities.

EDUCATION & EXPERIENCE REQUIREMENTS :

High School Diploma or GED Some college helpful.

Minimum of two years administrative experience with preference given to construction experience.

PREFERRED SKILLS / ABILITIES :

Ability to organize and prioritize numerous tasks.

Effective oral and written communication skills.

Ability to work independently.

Proficiency in Microsoft applications (i.e. Word Excel Outlook and PowerPoint).

Proficiency in some Construction ERP Software (i.e. Viewpoint).

Ability to be courteous and diplomatic in dealing with others.

Benefits and Pay :

Paid Company Holidays

Paid Time Off

We provide paid sick leave as required by Colorados Healthy Families and Workplaces Act.

Medical Dental Vision FSA / HSA Short Term / Long Term Disability 401K with matching contribution.

$26 - $29 per hour dependent on experience qualifications and competencies.

Key Skills

Aviation Safety,Design Engineering,Drilling Engineering,Facilities Management,Account Development,Apache Commons

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 26 - 29