Administrative Assistant III

Administrative Assistant III

Location : Birmingham Alabama

Contract- 1 Year

Client- Southern Company

Job Summary

The Administrative Assistant III provides expert-level administrative and operational support to leadership teams ensuring seamless coordination across projects schedules and departmental activities. This role requires a high level of discretion initiative and technical proficiency to manage complex administrative tasks and drive organizational efficiency.

Key Responsibilities

Executive Support & Coordination

Provide advanced administrative leadership to department heads and project teams.

Independently manage calendars appointments and meeting logistics prioritizing critical activities to maximize efficiency.

Coordinate and organize high-profile meetings conferences and events overseeing all logistics agendas and follow-up deliverables.

Documentation & Communication

Prepare proof and format complex reports correspondence and executive-level presentations.

Demonstrate advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and modern collaboration platforms (e.g. Teams SharePoint OneDrive).

Act as a central communication point for internal and external stakeholders maintaining professionalism and confidentiality at all times.

Research & Reporting

Conduct in-depth research and data analysis to prepare comprehensive reports supporting strategic planning and decision-making .

Track departmental performance metrics project deadlines and deliverables ensuring alignment with business objectives.

Financial & Project Administration

Manage and track departmental budgets expenses and financial reports with precision and compliance to company policies.

Process procurement requests expense reimbursements and invoice payments as required.

Support the administration of departmental projects and cross-functional initiatives maintaining visibility of milestones and dependencies.

Confidentiality & Professionalism

Handle sensitive and confidential information with the highest degree of integrity.

Anticipate operational needs and proactively address issues before escalation.

Qualifications

Education :

Associates or Bachelors Degree in Business Administration or related discipline (preferred).

Experience :

Minimum 5 years of experience providing executive-level administrative support.

Prior experience within utilities engineering or corporate project environments strongly preferred.

Skills & Competencies :

Outstanding written and verbal communication skills.

Proven ability to work independently with minimal supervision.

Strong organizational multitasking and time-management abilities.

Demonstrated proficiency in MS Office Teams and SharePoint.

Strong attention to detail and ability to handle multiple high-priority tasks simultaneously.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full Time

Experience : years

Vacancy : 1