Administrative Assistant II

Administrative Assistant II

OUC - The Reliable One is presently seeking an Administrative Assistant II to join the Fuel Services division. At OUC, we don't just work we're building a bright future of innovation and transformation for future generations.

We are looking for a highly organized, proactive professional to provide comprehensive administrative support to management and department staff. The ideal candidate will play a key role in ensuring smooth operations across the team by managing scheduling, coordinating meetings, preparing reports, and supporting department-wide initiatives.

In this role, you will be responsible for supporting a team of 15, including managers and their staff, by managing calendar events, coordinating travel and meeting logistics, processing invoices and expense reports, maintaining SharePoint and other documentation, and assisting with committee and subcommittee activities. The successful candidate will be a strong communicator with excellent attention to detail, capable of learning quickly in a fast-paced environment, and able to provide reliable administrative support across multiple systems and processes.

OUC is an industry leader and the second largest municipal utility in Florida committed to innovation, sustainability, and our community, OUC's mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions.

Join a team of visionary Change Agents, Strategists, and Community Ambassadors who understand the vital role of diverse experiences in powering creativity and industry transformation. At OUC, each position contributes to the success and achievement of our goals.

The ideal candidate will have :

• A high school diploma or GED; an associate degree or an equivalent combination of education and experience is preferred.
• A minimum of three (3) years of experience in a mid- to advanced-level administrative role, providing support to large teams and managing key functions such as expense reporting, timekeeping, meeting coordination, event logistics, and vendor invoicing.
• The ability to thrive in a fast-paced environment, with exceptional organizational and time-management skills to effectively coordinate multiple priorities, calendars, and departmental activities.
• Strong written and verbal communication skills, including experience taking detailed meeting minutes, preparing professional correspondence and reports, and collaborating across teams.
• Proficiency in Microsoft Office Suite, SharePoint, Teams, and administrative systems such as JD Edwards EnterpriseOne (E1), Chrome River, and Tungsten Network, with the ability to quickly learn new tools and systems such as PASS and Power BI.
• High attention to detail, proactive problem-solving skills, and the ability to pivot quickly in a dynamic environment.
• A collaborative, team-oriented mindset, with the ability to support a highly experienced team, assist with process documentation, and contribute to departmental initiatives and projects.
• A Florida public notary license is preferred.

OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes, to cite a few :

Salary Range : $21.03 - $26.28 hourly (Est. $43,742 - $54,681 annually - commensurate with experience)

Location : 6003 Pershing Ave, Orlando, FL 32822

Job Purpose : Provide administrative support to management and department staff. Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings. Prepare reports, budgets, and administrative forms. Maintain employee files and prepare employees' travel business expense request / report. Assist in preparing agenda item packages going to the commission. Maintain American Express procurement card statements. Collaborate and back-up other administrative staff. Process invoice payments and approvals.

Primary Functions :

Technical Requirements :

Education / Certification / Years of Experience Requirements :

Working Conditions : This job is absent of disagreeable conditions.

Physical Requirements : This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. This job may occasionally consist of driving a company vehicle, reaching over head, and climbing (ladders, stairs, hills, etc.).

OUCThe Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations. EOE M / F / Vets / Disabled