Public Information Records Specialist

Posting Details

General Statement of Job General Statement of Job The Public Information Records Specialist is responsible for receiving, processing and responding to subpoenas, public record requests and other forms of requests for South Texas College. Tracks and monitors public information requests received for a timely response. Specific Duties and Responsibilities Specific Duties and Responsibilities

• Provides information, assistance, and services to the general public, employees, and others in person, by telephone or by other forms of communication.
• Prepares and maintains written correspondence as required.
• Performs routine computer-related duties including data entry and retrieval.
• Performs routine clerical, scanning and filing duties.
• Reviews documents for accuracy, completeness, and compliance
• Knowledge of proper grammar, punctuation and spelling.
• Knowledge of Public Records Law and requirements.
• Ability to maintain effective working relationships with employees, other agencies and the public.
• Ability to communicate effectively verbally and in writing.
• Ability to efficiently organize, prioritize, schedule and manage daily work activities, tasks and assignments in accordance with agency policies and regulations.
• Creates and maintains confidential and computerized files, records, and documents.
• Establishes a sophisticated tracking system for tracking, response and reporting.
• Works closely with the College’s legal counsel to assemble responses, including data and documents, and assesses
• Prepares reports to collect service fees associated with the fulfillment of Public Information Records requests as needed
• Ability to gather and analyze research data such as statutes, decisions, and legal articles, codes and documents.
• Reviews and redacts records to assure legal sufficiency.
• Coordinates communication amongst inter and intra Departmental record custodians in order to fulfill Public Information Record requests.
• Serves as the point of contact for the Attorney General’s Office regarding Public Information Records requests
• Skill in the use of office equipment including computers and various software applications.
• Skill in research including Internet usage.
• Performs other duties as assigned.

Position Information Posting Number SP2592 Position Title Public Information Records Specialist Department PRES-Office of the President Temporary End Date (if applicable) Location Pecan E-Class Professional / Technical FLSA Non-Exempt Min Salary $36,400.00 Salary Range

Required Knowledge, Skills and Abilities

Checks, Certificates, Licenses, and Registrations

Physical Requirements

Working Environment The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job. Posting Detail Information Desired Start Date 09 / 23 / 2024 Close Date 08 / 23 / 2024 Open Until Filled (overrides Close Date) No Special Instructions to Applicants

This is an online only application

Thoroughly redact or block security sensitive information including social security number, date of birth, age, citizenship status, sex / gender, ethnicity, marital status and applicant photos from all documents. Failure to block such information will render the application incomplete. For further information, click here . All uploaded documents become part of the applicant’s application and are viewable to personnel involved in the hiring process.

Transcripts

Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts

Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College : NACES Members

Candidate Review Start Date Annual Security Report and Non-Discrimination Statements Notice of Non-Discrimination