Assistant Commercial Property Manager

Job Description

Job Description

Description : Position summary :

Provide a high level of support for multiple managers by performing the following duties.

Essential Duties and Responsibilities :

• Abstract leases and enter abstracted lease data accurately into property management database, adhering to abstraction procedures including monthly recurring charges Maintain / Update tenant information in Accounting / Property Management software as required.
• Draft, revise and format lease documents and contracts.
• Coordinate document execution and tracking with third party clients' real estate / legal department.
• Pro-actively track and manage lease related critical dates.
• Interact with other internal and external real estate professionals regarding lease administration issues and / or database issues.
• Provide information to lenders, third party owners, investors and tenants as requested.
• Assist with vendor management including maintaining service contracts, processing invoices and scheduling service.
• Prepare monthly billing for leasing, construction management and consulting fees.
• Manage the collection of tenant billings.
• Validate and code expense invoices for each building as required.
• Assist in tenant relations and service including planning building events, drafting tenant correspondence, processing tenant requests and contacting tenants as needed including collection of tenant rent.
• Compose a variety of correspondence; compile and process confidential materials; review finished materials for completeness, accuracy, proper format and grammar.
• Provide support and oversee training of the Property Assistant Staff.
• Organize own work schedule, set priorities and meet critical deadlines.
• Attend real estate meetings with Portfolio Manager as needed with third party owner, tenants, and building managers.
• Assist with the organization of construction projects including ordering samples, and plans; submitting plans for permitting; and, coordinating contractor correspondence, payment applications, COIs, and lien waivers.
• Assist in the development and implementation of the annual regional business plan and individual property budgets.
• Perform regular inspections of the property. Recommend and direct alterations, maintenance and reconditioning of the property as required.

Requirements :

Knowledge, Skills, and Abilities :

Minimum Qualifications :

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel; reach with hands and arms; talk and hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Working Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.