Graduate Assistant - Student Recruitment

Graduate Assistant - Student Recruitment

Benedictine University is an inclusive academic community, inspired by the Catholic intellectual tradition and Benedictine values. We seek employees who will contribute to the advancement of our mission by helping students shape lives of meaning and purpose as engaged citizens who care for the Earth, welcome people of diverse faiths and cultures, and promote the common good.

Position : Graduate Assistant

Department :  Admissions

Reports to : Director of Admissions

Classification :  Part-Time, Non-Benefit Eligible, 2-year maximum duration

Rate : State minimum wage

Location : Lisle Campus

Position Summary :  The Graduate Assistant (GA) for Admissions playsa vital role in supporting the daily operations and outreach efforts of the

Office of Admissions. This position offers graduate students the opportunity to

develop professional skills in higher education administration, student

engagement, and event coordination while actively contributing to the

recruitment and enrollment processes at Benedictine University.

Essential Job

Responsibilities : 1. The

Graduate Assistant will assist with welcoming, greeting, and supporting

prospective students and their families during campus visits. This includes

leading campus tours and engaging visitors in meaningful conversations to share

the Benedictine University experience. Additionally, the individual will help

monitor designated email accounts and phone lines, ensuring inquiries are

appropriately routed to the relevant enrollment personnel for follow-up.

2. This

position will also involve regular use of technology systems such as PeopleSoft

and Salesforce. The Graduate Assistant will be responsible for accurate and

timely data entry to support enrollment operations, maintaining an organized

and up-to-date admissions funnel that helps staff make informed recruitment

decisions.

3. The role

includes opportunities for off-campus engagement, where the Graduate Assistant

will support travel to high schools, community colleges, fairs, and community

partner events. During these visits, the GA will represent Benedictine

University, share information with prospective students, and actively capture

inquiries to help expand the University’s reach.

4. The Graduate

Assistant will support the Director of Admissions in preparing for and

executing on-campus events. This involves collaborating with internal

departments and external stakeholders to ensure all logistical and operational

needs are met, contributing to a seamless and professional event experience for

all attendees.

Other

Functions :

1. Maintain agreed-upon office hours and communicate schedule changes appropriately

2. Contribute and actively participate in department meetings, information sessions and events.

3. Develop relationships within Benedictine University and the University community

4. Maintain a positive relationship with parents, students, staff members

5. Positively promote Benedictine University and its enrollment opportunities on campus and in the community.

Required Qualifications :

Education : Bachelor's Degree Required. Must be enrolled as a Benedictine student in good standing.

Experience : Experience as a

student worker in their bachelor’s degree program preferred, within enrollment

division desired.

Qualifications : Applicant must obtain acceptance into a Benedictine Graduate program of Master of Business Administration, Master of Science in Business Analytics, Master of Science in Management & Organizational Behavior or Master of Public Health. Applicant must be

accepted into the Benedictine University graduate program and remain in good

standing with the University.

Specific Skills : Organizational skills, writing and typing skills, interpersonal skills, data entry and budget management skills and demonstrated supervisory skills.

Specific Knowledge, Licenses, Certifications : Yes. Valid Driver’s License,

computer skills required for Word processing, spreadsheets, email,

experience with CRM systems (Salesforce and PeopleSoft experience a plus); Must

be personable, outgoing, and professional in demeanor. Candidate must be goal

oriented and comfortable with measurable outcomes and metric driven position.

Physical Requirements :  May be required to lift up to 50 lbs. Must reach, bend, stoop, lift. Must sit, walk or stand for long periods of time. Ability to handle varying levels of stress while maintaining professional demeanor. Possible lifting, bending, walking, kneeling, stretching, and stooping. Frequent districtwide and statewide travel; frequent prolonged and irregular hours; outdoor exposure to sun / heat or cold weather.

Ability to speak clearly so listeners can understand. Understand the speech of another person.

See details of objects that are less than a few feet away or are more than a few feet away. Must be able to stand for long periods of time. General Customer service and office environment.

The following of campus specific guidelines for pandemic protocols are required.

Travel (If applicable) :  Yes. Ability to travel to fairs and other off campus

outreach / recruitment events, including possible out of region / state travel,

overnight or extended stay trips; occasional evenings and weekends will be

required, especially during high recruitment periods.

Supervisory Responsibility (if applicable) : No

Working Conditions :  Office environment; nights and weekends required. Occasional remote

work, and some travel.

Training : Must complete all trainings

required by Benedictine University.

Part-Time Employee Benefits Package :

We are pleased to offer the following benefits to support your health, well-being, and professional growth. Please note that benefits are subject to change :

• Paid Time Off (PTO) : Paid Leave in accordance with State Law where applicable (IL – Paid Leave Act and AZ – Earned Paid Sick Time).
• Retirement Plans : Save for your future with our retirement Supplemental Retirement Savings.
• Mental Health Support : Access to counseling and resources for mental well-being.
• Employee Assistance Programs (EAP) : Confidential support for personal or work-related challenges.

Benedictine University does not discriminate in its admissions or educational policies, programs or activities; scholarship and loan programs; athletic and other University administered programs or employment practices on the basis of race, creed, color, national origin, sex, sexual orientation, age, disability, military or veteran status, marital status, citizenship, or any other characteristic protected by applicable law. The laws applicable to Benedictine University include constitutional and statutory protections of the University's rights as a religiously sponsored institution. This policy of equal employment opportunity applies to all employment and personnel practices including, but not limited to, recruiting, hiring, promotion, training and compensation.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The following of campus specific guidelines for pandemic protocols are required.

Benedictine University is an Equal Opportunity Employer.