Project Coordinator

Job Description

Job Description

Job Summary

The Project Coordinator II (PC II) provides essential project coordination support under general supervision, assisting with the planning, organization, and execution of project tasks. This role supports project teams by managing documentation, tracking project progress, and facilitating communication among stakeholders. The PC II is expected to handle routine project coordination duties with increasing independence and accuracy, contributing to the successful delivery of projects.

Key Responsibilities

• Assist in the preparation and submission of project documents such as Requests for Qualifications (RFQs), Requests for Proposals (RFPs), contracts, and scopes of work.
• Maintain and update project tracking systems, databases, and filing systems to ensure accurate and current project information.
• Coordinate project schedules, meetings, and communications between internal teams, clients, and subcontractors.
• Support financial tracking by assisting with budget monitoring, billing schedules, and timesheet collection.
• Ensure compliance with company standards and procedures for project documentation and record keeping.
• Assist in the preparation of reports and presentations for project managers and clients.
• Respond to routine project inquiries and escalate complex issues to senior coordinators or managers.
• Collaborate with team members to ensure timely completion of project milestones.
• Participate in continuous improvement efforts to streamline project coordination processes.
• Maintain confidentiality and professionalism in handling sensitive project information.

Qualifications and Skills

Additional Requirements