Spec, Sr Administrative

Senior Administrative Specialist

The Senior Administrative Specialist provides high-level administrative and operational support to the Facilities team, managing a wide range of tasks with minimal supervision. This role requires a forward-thinking, organized, and adaptable professional who thrives in a fast-paced environment and can oversee confidential matters with discretion and sound judgment.

Responsibilities :

• Manage bustling calendars, arrange travel, oversee expense reports, and take care of private letters and emails.
• Provide professional customer service support, including answering inquiries, coordinating resources, and assisting with conference room setup and planning.
• Collaborate with maintenance teams and vendors to coordinate service requests and follow-ups.
• Enter, update, and monitor facilities work orders using the IWMS system; assist with asset management and preventive maintenance scheduling.
• Review, code, and reconcile invoices, credit card transactions, petty cash, and check requests.
• Support report preparation, project documentation, and presentation materials for managers.
• Organize team meetings, events, catering, and vehicle maintenance and registration.
• Maintain departmental filing systems and assist with purchasing supplies and parts.

Qualifications :

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of JM Family. All work arrangements are subject to associate performance, business need and manager discretion, and may be revised as necessary.

JM Family Enterprises, Inc. is an Equal Employment Opportunity employer. We are committed to recruiting, hiring, retaining, and promoting qualified associates without regard to age, race, religion, color, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, gender expression, mental or physical disability, national origin, marital status, citizenship, military status, genetic information, veteran status, or any other characteristic protected by federal, state, provincial, or local law. Disability accommodations : If you have a disability and require a reasonable accommodation to complete the job application process, please contact JM Family's Talent Acquisition department at talentacquisition@jmfamily.com for assistance.