Accounts Payable Specialist

Job Title : Accounts Payable Specialist

Job Description

This role involves managing the accounts receivable process, which includes collecting mail, collaborating with project managers for necessary information, creating and maintaining intricate spreadsheets, generating job numbers, and tracking billing. You will also be responsible for reaching out to clients and mailing bills. As an Accounts Receivable Analyst, you will enter approved customer invoices into Foundation Software and upload them to customer portals, manage AR aging, follow up on outstanding invoices, and support collections. Additionally, you will reconcile accounts receivable transactions and assist with month-end closing tasks.

Responsibilities

• Invoice Processing :
• Review, verify, and process invoices accurately and timely.
• Match invoices with purchase orders and receipts.
• Ensure correct coding of invoices to appropriate accounts and cost centers.
• Payment Processing :
• Prepare and process check runs, ACH, wire transfers, and other payment methods.
• Reconcile payments with vendor statements and resolve discrepancies.
• Maintain payment schedules to ensure timely vendor payments.
• Reconciliation & Reporting :
• Reconcile AP ledger accounts and vendor statements.
• Assist in month-end and year-end closing activities.
• Generate AP aging reports and other financial reports as required.
• Vendor & Internal Communication :
• Maintain positive relationships with vendors and respond to inquiries in a timely manner.
• Work with internal departments to resolve invoice discrepancies and approval issues.
• Ensure compliance with company policies and procedures.
• Compliance & Documentation :
• Ensure proper documentation and filing of invoices, payments, and other AP records.
• Assist in audits by providing necessary documentation and support.
• Stay updated on tax regulations, including W-9 and 1099 reporting requirements.
• Process Improvement :
• Identify and implement improvements in the accounts payable process.
• Assist in automating AP functions where applicable.
• Ensure adherence to best practices in financial processes.

Essential Skills

Work Environment

This is a 100% in-office position within a team consisting of one AR person and four AP individuals. The work environment may involve interactions with blue-collar individuals who are straightforward in their communication. This position starts as a contract-to-hire role, and upon permanent hire, offers benefits such as a competitive salary, health, dental, and vision insurance, retirement plan options, and paid time off and holidays.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to dnatoli @astoncarter.com along with your availability for a 10-minute phone call.

Job Type & Location

This is a Contract to Hire position based out of Saddle Brook, NJ.

Pay and Benefits

The pay range for this position is $60.00 - $80.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Saddle Brook,NJ.

Application Deadline

This position is anticipated to close on Dec 19, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.