Executive Assistant with Real Estate and Bookkeeping / Accounting Expert

Job Description

Job Description

About Us

We are a dynamic real estate team dedicated to delivering exceptional service to our clients. We are currently seeking a highly organized and detail-oriented Executive Assistant with Real Estate, Bookkeeping, and Accounting Expertise to support our team and its owner. This role requires a proactive individual who can manage diverse and intricate responsibilities related to daily operations within the real estate sector.

About the Owner

The owner has a deep passion for impeccable design and an obsession with details and accuracy. This extends to collaborations with leading architects, landscapers, and vendors to maintain the pristine condition of his properties. With a history of owning a successful design-focused magazine, the owners commitment to aesthetics and precision is unmatched. His educational background and meticulous nature amplify his appreciation for excellence in every aspect of his ventures.

Key Responsibilities

Act as the owners primary support, managing daily operational and strategic activities.

Identify, manage, and track tasks related to properties, ensuring timely follow-ups.

Serve as a liaison with attorneys, property managers, accountants, and other professionals.

Handle technology-related tasks, including computer support, phone setup, and email management.

Demonstrate strong writing skills and effective verbal communication.

Conduct research, delegate tasks, and ensure deadlines are met.

Manage complex scheduling for the owner and the real estate team, ensuring efficient time management.

Drive the owner to meetings with lenders, bankers, and business associates, as well as property visits in Loveland, Denver, and Colorado Springs.

Follow up with clients to enhance satisfaction and engagement.

Coordinate with vendors, contractors, and service providers to ensure the highest quality of service.

Oversee administrative tasks such as email management, data entry, filing, and document organization.

Essential Requirements

Experience as an executive assistant or in a similar role within the real estate sector.

Expertise in bookkeeping and accounting, with proficiency in managing financial records and reporting.

Exceptional organizational, time-management, and multitasking skills.

Strong communication skills, both written and verbal.

Proficiency in Microsoft Office Suite and Google Workspace.

Flexibility to work on Mondays, Fridays, weekends, and during unconventional hours as needed.

Valid drivers license and willingness to drive the owner as required.

Preferred Qualities

High degree of professionalism and proactive problem-solving abilities.

Attention to detail and efficiency in task execution.

Strong professional presence when engaging with attorneys, lenders, and other external stakeholders.

Professional Presentation

The ideal candidate should consistently exhibit professional attire and demeanor when representing the brand in meetings with attorneys, architects, lenders, and other professionals.

Growth Potential

The selected candidate will have the opportunity to take on additional responsibilities, including overseeing pivotal purchasing decisions. Outstanding performance could lead to advancement into a Chief of Staff role, overseeing both personal and professional aspects of the owners ventures to ensure seamless operations.

If you are a motivated, detail-oriented individual with a passion for real estate, accuracy, and professionalism, we invite you to submit your resume and cover letter for consideration. We look forward to finding someone who shares our commitment to excellence and client satisfaction.