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Project Specialist FT-Smith
Project Specialist FT-SmithHouston Staffing • Houston, TX, US
Project Specialist FT-Smith

Project Specialist FT-Smith

Houston Staffing • Houston, TX, US
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  • [job_card.full_time]
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Project Specialist

At Houston Methodist, the Project Specialist provides analytical and specialized technical support to department management as well as basic financial tracking of department expenditures, processing of invoices as appropriate. This position is responsible for specific moderately complex, project-oriented assignments which include leading, coordinating and completing projects related to operational activities. The Project Specialist must be resourceful in seeking solutions, be proactive and have the ability to handle multiple projects at one time with extreme attention to detail. This position works under the guidance and direction of management and is accountable for high-level clerical support functions, project work and compliance activities including analysis, implementation, coordination, and reporting of project activities initiated by or assigned to department. Additionally, this position serves as a resource in facilitating the implementation and / or rollout of initiatives and tracks to ensure implementation is meeting scheduled milestones.

PEOPLE ESSENTIAL FUNCTIONS

  • Facilitates open, professional (verbal, nonverbal, written) communication to achieve mutual understanding.
  • Participates in, and may direct, problem definition and resolution activities.
  • Effectively communicates with key contacts to obtain information that relates to strategic initiatives as highlighted by management.
  • Collaborates to foster healthy relationships in the work environment such as mitigation of conflict.

SERVICE ESSENTIAL FUNCTIONS

  • Conserves management's time by reading, researching, collecting and analyzing information.
  • Composes complex confidential correspondence for administrative purposes.
  • Coordinates meetings relevant to project scope.
  • Performs administrative and operational activities of a complex nature as appropriate.
  • Serves as support to interprofessional workgroups throughout all HM entities.
  • Assists during internal audits and other audits as appropriate.

    • QUALITY / SAFETY ESSENTIAL FUNCTIONS

  • Responsible for the management and completion of projects within the department, tracking and documenting data management, project progress and maintaining accurate project record files.
  • Performs data management and analysis with little supervision.
  • Ensures quality and timely execution of project deliverables.

    • FINANCE ESSENTIAL FUNCTIONS

  • Uses resources efficiently; does not waste supplies.
  • Assists in the preparation, tracking, and projection of annual operating budget and other department activities.
  • Provides monthly reports and works with applicable departments to verify department transactional accuracy, as assigned.

    • GROWTH / INNOVATION ESSENTIAL FUNCTIONS

  • Identifies and assumes responsibility of own learning needs, consults with team experts and seeks continuing education opportunities to meet those needs.
  • Offers innovative solutions through participation in performance improvement projects and activities.

    • EDUCATION

  • Bachelor's degree

    • WORK EXPERIENCE

  • Two years experience in related discipline to include one year of project management experience

    • LICENSES AND CERTIFICATIONS - REQUIRED

  • N / A

    • KNOWLEDGE, SKILLS, AND ABILITIES

  • Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations.
  • Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security.
  • Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles.
  • Strong analytical and interpersonal skills.
  • Advanced spreadsheet skills.
  • Strong project and time management skills.
  • Initiative.
  • Professional handling of exposure to confidential / sensitive information.
  • Demonstrates flexibility and adaptability in the face of changing demands.

    • SUPPLEMENTAL REQUIREMENTS

    WORK ATTIRE

  • Business professional

    • ON-CALL

    No

    TRAVEL

    May require travel within the Houston Metropolitan area.

    Company Profile : Houston Methodist is one of the nation's leading health systems and academic medical centers.

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    Project Specialist • Houston, TX, US

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