AP Clerk / Office Administrator

Job Description

Job Description

Position Title : Accounts Payable Clerk / Office Administrator

Location : Kernersville, NC

Company : LeoTerra Development

Employment Type : Full-Time

About LeoTerra

LeoTerra Development is a forward-thinking development and construction company dedicated to excellence, integrity, and growth. We specialize in delivering high-quality projects while fostering a professional, team-oriented culture.

Position Overview

The Accounts Payable Clerk / Office Administrator will support both the accounting team and overall office operations. This role manages invoice processing, vendor communications, and payment accuracy across multiple divisions — including Development, Siteworks, and Spire — while also ensuring smooth daily office functions. This position requires exceptional attention to detail, strong organizational skills, and proficiency in Sage 300 CRE and Sage Paperless Construction.

Responsibilities and Duties

Accounts Payable / Accounting :

• Process, code, and enter invoices for multiple divisions in Sage 300 CRE
• Route invoices for approval in Sage Paperless Construction based on pre-defined routing rules and project management assignments
• Follow up with project management and operations teams to ensure timely invoice approvals
• Reconcile vendor statements and resolve discrepancies as needed
• Monitor Siteworks / Development / Spire A / P email inboxes, respond to vendor inquiries, and escalate issues when appropriate
• Request, process, and file W9s and Certificates of Insurance (COIs) for new vendors
• Set up new vendors in Sage 300 CRE
• Process and enter credit card payments in Sage 300 CRE
• Generate and distribute regular A / P reports from Sage 300 CRE and Sage Paperless Construction

Office Administration / Office Manager Duties :

Qualifications

Job Benefits

Equal Opportunity Employer :

We are an equal opportunity employer and consider applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.