Contracts Administrator

Contracts Administrator

We are seeking a highly organized and committed Contracts Administrator to join our team, supporting our international clients. This pivotal role involves managing the full lifecycle of contracts for both US and MX markets, ensuring precise documentation, timely execution, and seamless integration with inventory and purchasing systems. If you are an uber-organized individual with a passion for accuracy, eager to learn, and dedicated to long-term commitment, we encourage you to apply.

Responsibilities :

• Review and prepare contracts for customers in Excel, forwarding them via Excel and / or DocuSign.
• Save all executed contracts to client files within Quickbase.
• Monitor client performance and provide regular updates to clients.
• Project purchase needs from foreign vendors using Quickbase sales data.
• Forecast purchases against supplier lead times (ocean freight, manufacturing).
• Conduct costing analyses (make vs. buy) and regularly update on advantages.
• Assist with new supplier evaluation and develop the yearly overall purchasing plan.
• Execute purchase orders, ensuring timely receipt and shipment of goods.
• Reconcile physical inventory with contract commitments, verifying vendor adherence.
• Collaborate with QA & Regulatory & Compliance Manager to procure the "right" ingredients.
• Perform regular follow-ups to ensure timelines are adhered to by both customers and foreign vendors.
• Meet weekly or bi-weekly with the Hiring Manager to discuss procurement needs.