Accounts Receivable Specialist

Vaco is partnering with a high profile client in West Hollywood, CA, who is looking for an AR Specialist to join their dynamic team. The ideal candidate will be able to work in a fast paced environment, while maintaining excellent attention to detail. This is a fully onsite, contract to hire role.

Position Summary

The Accounts Receivable Specialist will be responsible for managing billing, collections, and customer account reconciliation. The ideal candidate is proactive, customer-focused, and comfortable working in a high-volume environment.

Key Responsibilities

Generate and distribute accurate customer invoices

Record payments and manage daily cash applications

Monitor outstanding accounts and conduct follow-up on past-due balances

Reconcile customer accounts and resolve billing discrepancies

Maintain AR aging report and provide regular status updates

Partner with Sales, Customer Service, and Operations teams to resolve issues

Assist with month-end closing tasks and audit documentation

Support process improvements and system efficiencies within the AR function

Required Qualifications

3+ years of Accounts Receivable or billing experience

Strong understanding of AR processes and accounting fundamentals

Excellent communication and customer service skills

High attention to detail and strong organizational ability

Proficiency with Excel (formulas, pivot tables preferred)

Preferred Qualifications

Industry experience (entertainment, retail, hospitality, etc.)

Familiarity with collections best practices

Experience with NetSuite, QuickBooks, or similar platforms

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

the individual’s skill sets, experience and training;

licensure and certification requirements;

With that said, as required by local law, Vaco by Highspring believes that the referenced salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

office location and other geographic considerations;

other business and organizational needs.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.