Administrative Support Coordinator

Administrative Coordinator

Full-Time | Non-Exempt | On-Site

Noah Homes , a nonprofit serving adults with intellectual and developmental disabilities, is seeking an experienced Administrative Coordinator.

The Administrative Coordinator provides high-level administrative, organizational, and operational support across multiple departments and Directors. This role ensures the efficient functioning of administrative operations, supports administrative tasks, and assists with Board of Directors logistics, including meeting preparation, scheduling, materials, and setup.

This position plays a key role in maintaining smooth daily operations, ensuring effective communication, and coordinating logistics for meetings, projects, and staff events. The ideal candidate is highly organized, proactive, detail-focused, and able to manage a large volume of tasks, shifting priorities, and deadlines under minimal supervision in a dynamic non-profit environment.

This position requires exceptional professionalism, confidentiality, and communication skills.

Key Responsibilities

Provide administrative support to multiple Directors, including calendar management, scheduling, document preparation, and follow-up tracking.

Prepare reports, presentations, spreadsheets, and professional correspondence.

Coordinate Board of Directors meetings : scheduling, materials preparation, room setup, and logistics.

Maintain organized records, files, and confidential documents.

Assist with cross-department communication, projects, and deadlines.

Represent the organization with professionalism when interacting with staff, Board members, families, and vendors.

Minimum Requirements

Applicants who do not meet all required qualifications will not be considered.

3+ years of administrative support experience in a fast-paced, deadline-driven environment.

Experience supporting leadership positions.

Strong skills in Microsoft Office (Outlook, Word, Excel, Teams) .

Excellent written and verbal communication skills.

Proven ability to manage multiple priorities and work independently.

Strong organizational skills and high attention to detail.

Experience preparing agendas, packets, or meeting materials.

Ability to maintain strict confidentiality.

Proactive, solution-based approach to work

Preferred Qualifications

Experience in nonprofit, human services, healthcare, or residential care settings.

Familiarity with shared drives or digital document systems.

Key Attributes

Fast, accurate, and detail-oriented.

Calm under pressure.

Highly responsive and proactive.

Strong customer service mindset.

Schedule & Work Environment

On-site role at our Spring Valley campus.

Monday-Friday with occasional early mornings, evenings, or weekend meetings.

How to Apply

Please submit a resume and a brief cover letter describing your relevant experience and why you are a strong match for a fast-paced administrative support role .

Background Check & Driving Requirement Disclaimer

As part of our commitment to providing a safe and supportive environment for the vulnerable adults we serve, all offers of employment are contingent upon successful completion of a background check. Certain positions may also require a valid driver's license, an acceptable driving record, and proof of insurance for roles involving the transportation of participants. Meeting these requirements is a condition of employment.