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Executive Assistant to Investor Relations Team - Private Equity
Executive Assistant to Investor Relations Team - Private EquityMission Staffing • New York, NY, United States
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Executive Assistant to Investor Relations Team - Private Equity

Executive Assistant to Investor Relations Team - Private Equity

Mission Staffing • New York, NY, United States
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Location : New York, NY (4 days in-office / 1 day remote)

Compensation : $115,000–$140,000 base salary + discretionary bonus

Firm Type : Private Equity

Overview

A leading private equity firm in New York City is seeking a highly organized, detail-oriented Executive Assistant to support its Business Development and Investor Relations (IR) team. This individual will play a critical role in enabling efficient fundraising, client communications, and relationship management. The ideal candidate thrives in a fast-paced environment, anticipates needs, and maintains exceptional professionalism across internal and external stakeholders.

Key Responsibilities

Administrative & Operational Support

  • Provide proactive executive-level administrative support to senior leaders within Business Development and Investor Relations.
  • Manage complex calendars, coordinate internal and external meetings, and handle extensive scheduling across time zones.
  • Organize domestic and international travel logistics, itineraries, and expense reporting.
  • Prepare meeting materials, presentations, and briefing documents for fundraising and investor meetings.
  • Maintain meticulous organization of files, data, and team workflows.

Investor Relations & Client Communication

  • Serve as a polished and reliable point of contact for investors, prospective LPs, consultants, and other external partners.
  • Draft, review, and coordinate investor communications, meeting follow-ups, and information requests.
  • Support the execution of fundraising processes, including tracking interest and managing the flow of materials to prospects.
  • Assist with planning investor events, roadshows, and conferences.

    • CRM & Data Management

  • Own and maintain the team’s CRM database, ensuring accurate, timely data entry and reporting.
  • Track investor activity, touchpoints, meeting notes, and fundraising pipelines within the CRM.
  • Generate CRM-based reports and dashboards to support decision-making and outreach efforts.

    • Qualifications

  • 3–6+ years of relevant experience , with prior Investor Relations experience required (private equity or broader alternatives experience strongly preferred).
  • Prior CRM experience required (e.g., Salesforce, Dynamo, DealCloud, or similar).
  • Direct experience with client or investor communication is a must , with strong verbal and written professionalism.
  • Exceptional organizational skills, attention to detail, and ability to manage competing priorities.
  • High level of discretion and judgment in handling sensitive information.
  • Proficiency in Microsoft Office Suite; strong PowerPoint and Excel skills preferred.
  • Strong interpersonal skills and ability to build trust across teams and with external stakeholders.

    • What We Offer

  • Competitive base salary of $115,000–$140,000 , commensurate with experience.
  • Performance-based bonus.
  • Collaborative, high-performance culture with exposure to senior leadership and key firm initiatives.
  • Opportunities to grow within business development and investor relations functions.
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