Administrative Coordinator (Medical Billing)

Administrative Coordinator (Medical Billing)

The Broward County Board of County Commissioners is seeking qualified candidates for the Administrative Coordinator (Medical Billing) position in the Office of Administrative Services Section of the Human Services Department. Performs administrative work assisting in the coordination and administration of business operations and functions. Works under general supervision, independently developing work methods and sequences.

Requires an Associate's degree from an accredited college or university with major coursework in business or public administration or closely related field. (One year of relevant experience may be substituted for each year of required education.) Requires four (4) years in staff administration, management, and organization or closely related experience including six (6) months lead work / supervisory experience depending on area of assignment. Special Certifications and Licenses are not required. Preferences include a Bachelor's Degree or higher degree in a related field, 2 years of medical billing or medical insurance experience, Microsoft Access data entry / query formulation knowledge or equivalent software experience, advanced MS Excel skills.

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary. Coordinates and administers the Human Services Departments business functions which focus on the Medical Arrestee Program, Medicaid, payroll, and receiver / invoices. Acts as an administrative liaison between HSD divisions / sections, the Accounting Department, healthcare providers and the County's contracted medical insurance provider, currently United Healthcare (UHC), and hospital district contracts for verification processes.

Interprets and explains the hospital contracts and with (UHC) to ensure the contract rates and CPT rates for medical services provided are being correctly charged or discounted accurately with what is submitted by the hospital districts and other medical providers. Review and ensure the terms of the contracts are in compliance and are adhering to the do not exceed clause. Prepares and process payments and back-up documents within the County's Financial System. Reconciles payment information entered in ACT Database against PeopleSoft financial system.

Assists with Arrestee claims as assigned (audit, validate, prepare statistical reports for management). Reviews medical arrestee data entered in ACT database for validity of parameters set. Coordinates Medicaid billing to hospital districts. Prepares and verifies monthly invoices sent to hospital districts. Prepares invoices in PeopleSoft after receipt of payment form hospital districts. Prepares monthly payment requisition for wire transfer payment to the State of Florida before the 5th of each month. Performs duties as assigned. Performs monthly verification of juvenile detainees to validate residency per Department of Juvenile Justice (DJJ) Mandated Program, utilizing GIS Program (Geographic Information System). Prepares report of any discrepancies for further investigation and formal notification to DJJ. Downloads data to analyze responses of rejections detention payments. Reviews payroll for accuracy and reports discrepancies. Prepares and submits payroll documents (Kronos PeopleSoft Action Forms, Kronos Change Request Forms, and Time-card Adjustment Forms). Signs-off on payroll and runs reports as required and requests for various assigned payroll and HR related task. Performs inquiries and runs reports in PeopleSoft. Processes payment in PeopleSoft via the Payment Center Request. Pays cell phone bills using the P-Card. Performs reconciliation of all job functions. Processes cell phone bill payments. Audits cell phone bill for accuracy and processes check reimbursement for personal calls. Verifies funding is available prior to making payment to the vendor. Approves accounts payable vouchers at level 1. Performs special projects as assigned such as monthly General Fund Budget forecast and work on projects associated with Medicaid and / or Arrestee billing. Requires good communication skills and must be able to perform basic business (verbal and electronic) communication; must be able to work independently, as well as part of a team. Must be able to multi-task and prioritize. Will be required to provide customer service in person and via phone to research and resolve a variety of routine internal and external inquiries. Coordinates the business operations functions of a County division, section or unit; may supervise clerical and specially assigned technical staff engaged in a wide variety of secretarial, clerical, bookkeeping and technical functions; assigns and reviews work of subordinates and / or specially assigned project personnel. Coordinates the activities of a program or project which has operational responsibility of considerable scope; assists in the development of project procedures and schedules; prepares project reports and related data. Reviews state of accounts and records, and assists in preparing oral, written and statistical reports; provides professional level staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to programs or projects assigned. Responsible for maintenance of project records and documentation; facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services. Acts as administrative liaison among various County operational and administrative functions related to an assigned program or project; interprets and explains policy regulations and operating procedures.

Performs related work as assigned.

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of electronic office equipment within moderate tolerances or limits of accuracy. Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. None.

Competencies include being tech savvy, managing complexity, ensuring decision quality, directing work, planning and aligning, optimizing work processes, ensuring accountability, and communicating effectively. Broward County employees strive to demonstrate the County's four core behavioral competencies : Collaborates, Customer focus, Instills trust, and Values differences. Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request. During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned. All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies. All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.