Administrative Assistant

Administrative Support Specialist

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Under general direction of the Airport Manager, providing complex and confidential administrative support airport, may include scheduling of calendars, billing, tracking and following up on projects, reviewing mail, and organizing, coordinating and preparing for public and staff meetings, drafting correspondence and resolving complex complaints and issues. Work is performed with broad latitude for the exercising of initiative and independent judgment.

Applicants are encouraged to attach a resume and cover letter.

ESSENTIAL FUNCTIONS : Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties that are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following :

• Provides appropriate information to the public and department heads.
• Assist and promote airport events and marketing.
• Handles and / or screens supervisor's correspondence, e-mails, and calls.
• Conducts research activities and projects as assigned.
• May serve as staff liaison for various boards, commissions or corporations, essential functions include, preparing meeting materials; coordinating, preparing and posting all agendas according to the Open Meetings Act; preparing minutes for approval; serves as Secretary of Record maintaining official, accurate records and minutes of meetings and acting; coordinates board actions for City Council meetings; prepares packet for actions moving to City Council; coordinates communicating between Staff and Board members; composes, drafts and edits correspondence.
• Communicates with other City officials and department heads as requested by supervisor.
• Schedules supervisor's calendar, organizes meetings, tracks projects, correspondence or complaints assigned to other departments heads for response.
• Approves purchase order and other items specifically delegated by supervisor.
• Prepares and maintains airport grants submissions and documentation.
• Maintains, updates, reviews and research, files records and databases.
• Assists in policy and procedure, budget, and contract development.
• Prepares travel and training authorizations and requisitions; creates expense reports for travel.
• Reconciles credit card states, invoices, and prepares them for accounts payable.
• May oversee and assists staff with technical and administrative support duties in the daily operation and management of the office.
• Assist in the administration and maintenance of airport leases, including tracking aircraft insurance requirements, managing waitlists, and processing invoices.
• Performs other duties as assigned.

Education, training and Experience Guidelines

High School diploma or equivalent. Three (3) years of full-time office experience, including secretarial or accounting experience. OR Any combination of experience and training that provides the required knowledge, skills and abilities.

Sixty (60) semester hours from an accredited college or university is preferred.

Knowledge of :

Skill in :

Preferred : Experience in Property Management and basic real estate knowledge.

LICENSES AND CERTIFICATION REQUIREMENTS

Valid Class "C" Texas driver's license required. Out-of-state license holders must have a valid license and provide a three-year driving history.

Notary Public or must become a Notary Public within six months of date of hire.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision, hearing, talking, use of foot controls.

Hiring Range : $21.26 - $26.63, hourly.

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!