Administrative Specialist

Administrative Specialist

The Administrative Specialist supports leaders in day-to-day operations and ensures a professional, confidential, and efficient office environment. This role partners closely with executive and senior leaders of the Corporate Compliance Department, handling sensitive information and providing high-level administrative support, including the creation of executive-level presentations, committee materials, assisting with coordination of regulatory related activities, overseeing general office administration tasks and other assigned duties.

Essential Duties And Responsibilities

• Maintain strict confidentiality of sensitive information relating to associates, our clients, and regulatory agencies.
• Create, format, and deliver executive-level PowerPoint presentations for meetings, committees, regulatory and leadership communications.
• Manage complex calendars for applicable leaders, including scheduling meetings, organizing logistics, and prioritizing requests.
• Coordinate all aspects of meeting preparation such as booking rooms, setting up technology, and managing guest attendance.
• Create, compile, and oversee the execution of committee materialsagendas, presentations, handouts, and other documentation.
• Take accurate meeting minutes, distribute post-meeting summaries, and track follow-up action items for committee work, as well as regulatory activities.
• Monitor and respond to emails and requests on behalf of leaders as appropriate.
• Prepare, review, and distribute correspondence or communications for internal and external stakeholders.
• Support general office administration tasks, such as ordering supplies, processing invoices, and maintaining office records.
• Serve as a liaison between associates, committees, and executive leadership, ensuring timely and efficient communications and delivery of appropriate materials.
• Monitor and respond to regulatory change management notifications; assign task to appropriate internal stakeholders for review and disposition; thus ensuring tasks are completed timely.
• Assist with special projects or other duties as assigned.
• Performs all other duties as assigned

Supervisory Responsibilities

No supervisory responsibilities

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and / or abilities required in this position :

Computer And Office Equipment Skills

Microsoft Office suite

Certificates, Licenses, Registrations

None required

Benefit Highlights

Medical with wellness incentives, dental, and vision HSA with company match Maternity and parental leave Tuition reimbursement Mentor program 401(k) with 6% match More