Senior Administrative Analyst

Senior Administrative Analyst

The City of Concord is currently seeking to fill one Senior Administrative Analyst vacancy in the Public Works Department. The Senior Administrative Analyst will be responsible for managing the administrative functions for Public Works. Ideal candidates have strong background in budget, financial analysis, project management and contract administration. This position is required to work on site full time, five days per week; it is NOT eligible for a 9/80 schedule or hybrid work schedule.

The Public Works Department strives to develop and provide a variety of customer driven maintenance services and programs to protect the City's investment of infrastructure, public facilities, and equipment; and ensure the health and safety of Concord's community in the most efficient and cost-effective manner. The Department is comprised of 89 full time staff across multiple divisions: Administration, Facilities Maintenance, Infrastructure Maintenance, and Parks Services, and Transportation. The Administration Division provides customer service to both internal and external customers. This includes internal administrative and clerical support as well as responding to concerns from the public, ranging from report of graffiti or illegal dumping to problems with City streets or parks. The division is additionally responsible for contracts, agreements, insurance, and invoice procedures and support, as well as interfacing with other agencies in the reporting of issues or problems.

What you will be doing:

• Developing program budgets, monitoring expenditures, preparing and reconciling financial statements for the Public Works Department and associated Capital Improvement Projects.
• Developing and analyzing complex models and relational databases using statistical methods to provide summary data, dashboards, and reports and projections on expenditure, revenue, and human capital utilization.
• Assisting in financial analysis and reporting; assisting with preparation of detailed and complex management reports.
• Conducting utility rate analysis, enterprise fund management, and identifying opportunities for revenue enhancement and fee structuring.
• Coordinating administrative and procedural actions for a landscape and lighting district.
• Implementing a workplace safety training program.
• Developing and monitoring departmental performance measures.
• Analyzing and interpreting existing, newly enacted and proposed local, state, and federal legislation and regulations for financial and programmatic impacts on the agency.
• Partnering with other City departments in the development, support, and execution of Capital Improvement Projects (CIP).
• Creating consistent procedures for routine management functions, including the roll out of project reporting, and drive the implementation of internal initiatives related to the Department's management plan.
• Assisting Public Works management in preparing staff reports, presentations to outside agencies, administration of competitive bid processes and development and evaluation of management and administrative policy.

We are looking for someone who:

• Has a strong background in budget preparation and tracking
• Has knowledge of Proposition 218 and experience ensuring compliance as it pertains to utility rates
• Has experience in contract management
• Has experience preparing reports, including preparing staff reports to City Council and other governing boards
• Possesses grant writing and grant management experience
• Possesses supervisory and performance management experience
• Possesses project and program management experience
• Possesses extensive high-level customer service experience
• Is a highly motivated self-starter
• Has a keen eye for detail
• Possesses excellent verbal and written communication skills
• Embraces, promotes, and is guided by the City's Mission, Vision and Values

What we offer:

The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the community to make Concord a city of the highest quality. The City is an employer that invests in its employees' professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following:

• Participation in CalPERS pension, tiered based on date of hire
• A variety of health care plans or a cash-in-lieu benefit of $200 if waiving coverage
• City-paid dental insurance; employee-paid vision insurance
• Vacation accruals starting at 15 days per year, 12 days of sick leave per year, 11 paid holidays per year, plus 80 hours of administrative leave per year available upon completion of probation
• Generous tuition reimbursement program
• 401(k) and 457 deferred compensation plans, including an employer paid contribution of 3% plus $2000 annually
• Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs
• Life insurance in the amount of twice the annual salary (up to $400,000 max) and disability insurance
• A wellness program that offers fitness classes, annual health expos, health and nutrition education, as well as a variety of mental health resources

The Community:

Nestled in the foothills of Mt. Diablo, Concord is a major East Bay community located 29 miles east of San Francisco and 58miles north of San Jose. With a population of almost 130,000 residents occupying an area of 31 square miles, Concord is the largest city in Contra Costa County. The City's central location offers easy access to the entire Bay Area including Oakland, San Francisco, and the Silicon Valley. Concord has much to offer; its local lifestyle reflects a careful blending of the City's early California heritage, along with modern planned development. It is a harmonious community of quiet neighborhoods, an excellent park system, convenient shopping centers, large preserves of open space, a state-of-the-art hospital, and a wide variety of restaurants. Additionally, diverse public and private educational opportunities for students of all ages are available in Concord. Concord residents enjoy a Mediterranean climate with warm, dry summers and mild winters. The ideal weather and natural beauty of Concord make the area ideal for visitors and locals seeking active outdoor activities. In Concord, where "Families Come First," one is never far from a park or an open green space for active play or just relaxing.

Selection Process:

1. Submit a completed City of Concord application and the required supplemental question responses online at www.cityofconcord.org. Only application materials submitted online during the filing period will be accepted.

2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a panel interview. If you are selected to participate in the panel interview and are unavailable, we regret that we will not be able to reschedule you.

Conviction History:

If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord.