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Administrative Assistant, Associate - Oncology
Administrative Assistant, Associate - OncologyPennsylvania Staffing • Pittsburgh, PA, US
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Administrative Assistant, Associate - Oncology

Administrative Assistant, Associate - Oncology

Pennsylvania Staffing • Pittsburgh, PA, US
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Join Our Oncology Team as an Administrative Assistant!

Are you detail-oriented, proactive, and passionate about delivering exceptional service? We're seeking an Administrative Assistant who will act as a trusted partner to a physician, ensuring a seamless experience for patients through concierge-level support.

What You'll Do :

  • Serve as the physician's right hand-providing personalized administrative support to enhance patient care.
  • Coordinate and schedule follow-up appointments with precision and attention to patient needs.
  • Arrange travel and logistics for patients when required, ensuring comfort and convenience.
  • Request, organize, and manage medical documents to keep care plans on track.
  • Communicate professionally and empathetically with patients, families, and healthcare partners.
  • Anticipate needs and proactively resolve issues to create a smooth, stress-free experience.

What We're Looking For :

  • Experience in healthcare administration or high-touch service roles preferred.
  • Exceptional organizational skills and ability to manage multiple priorities.
  • Strong communication and problem-solving abilities.
  • A service-minded professional who thrives in a collaborative, fast-paced environment.

    • Why Join Us?

  • Competitive pay and comprehensive benefits.
  • Monday-Friday daylight schedule-no evenings, weekends, or holidays.
  • A role where your attention to detail and care truly make a difference.
  • Opportunities to grow your career in a dynamic healthcare setting.

    • If you're ready to deliver concierge-level support and help create an outstanding patient experience, apply today!

    Responsibilities :

  • Under direct supervision, provides general administrative support to a department or group of professionals.
  • Orders office supplies and maintains office equipment.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review.
  • Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
  • Assists in researching, drafting, and / or abstracting routine reports. Compiles and analyzes basic information.
  • Answers, screens, and routes incoming calls and messages. Responds to routine questions.
  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
  • Greets, screens, and directs visitors to appropriate staff member.

    • High School diploma or equivalent. Up to one year administrative experience preferred. Health care administrative experience highly preferred. Working knowledge of word processing, electronic mail / calendar, spreadsheet, presentation, and database software. Ability to use applicable MS Suite products. Knowledge of business processes and procedures. Ability to use basic reasoning skills. Licensure, Certifications, and Clearances : Act 34 UPMC is an Equal Opportunity Employer / Disability / Veteran.

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