Order Processing Specialist

Job Description

Job Description

We are looking for a meticulous Order Processing Specialist to manage customer orders and ensure accurate invoicing. This in-office position is located in Minnetonka, Minnesota, and requires strong organizational skills and attention to detail. The ideal candidate will play a key role in maintaining smooth operations by supporting various accounting and administrative functions.

Responsibilities :

• Enter customer orders into the system with precision and efficiency.
• Coordinate with sales representatives to confirm order details and verify shipping information.
• Review orders thoroughly to ensure accuracy before processing.
• Generate and issue invoices to customers promptly after shipments are completed.
• Communicate with the shipping department to ensure timely fulfillment of orders.
• Assist sales representatives in reconciling their personal inventory records.
• Prepare weekly inventory and sales reports for review.
• Audit expense reports to ensure compliance and accuracy.
• Provide backup support for shipping operations, accounts payable, and accounts receivable tasks.
• Previous experience in order entry and invoicing processes.
• Experience with SAP ERP system is essential, ideally with SAP S / 4HANA.
• Proficiency in Microsoft Excel, including the use of formulas, specifically Pivot Tables.
• Strong attention to detail and ability to maintain accuracy in data entry.
• Excellent communication skills for effective collaboration with team members.
• Ability to work efficiently in a fast-paced environment.
• Familiarity with accounts payable and accounts receivable functions.
• Experience in generating audit reports and maintaining financial records.
• Customer service skills to address inquiries and resolve issues professionally.