Senior Administrative Assistant #431 - Language Development Office / NAIC

Job Summary

SUSD is proud to offer a comprehensive benefit package :

• FREE health benefits through Kaiser for Employee and Family
• 12 Paid Vacation days
• 12 Sick Leave Days
• 1 Floating Holidays

Job Description / Essential Elements :

SENIOR Administrative ASSISTANT

BASIC FUNCTION :

Under the direction of a Director, perform varied and complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications for the assigned supervisor.

ESSENTIAL DUTIES :

Perform varied and complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications; assure smooth operations of assigned office.

Compile information and prepare a variety of reports related to assigned activities; process and evaluate a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed.

Receive visitors, including administrators, staff, parents and the public and provide information or direct to appropriate personnel; respond to inquiries and provide detailed and technical information concerning policies and procedures where judgment, knowledge and interpretation of procedures and regulations are required.

Assure timely communications between assigned office and District employees; initiate phone calls to receive and transmit information; resolve issues as appropriate; refer difficult situations to the administrator; maintain confidentiality of sensitive and privileged information.

Receive, screen and route telephone calls; take and relay messages as appropriate; serve as a resource to others concerning policies and procedures; respond to requests for records and other documents as directed.

Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.

Input data into an assigned computer system; generate a variety of mandated and requested computerized reports according to established time lines; maintain automated records; assure accuracy of input and output information.

Compose, independently or from oral instructions, note or rough draft, a variety of materials including inter-office communications, applications, requisitions, forms, letters, contracts, brochures, flyers, legal documents, memoranda, bulletins and other materials; review and proofread a variety of documents.

Maintain a variety of logs and records related to financial activity, student information, personnel, attendance and assigned duties including those of a confidential nature; establish and maintain filing systems.

Perform special projects and prepare various forms and reports on behalf of the Director; attend to administrative details on special matters as assigned; perform varied duties related to the Director’s area of responsibility and assigned programs.

Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software; maintain equipment and arrange for repairs as necessary.

Monitor inventory levels of office supplies and materials; order, receive and maintain inventory of office supplies and materials.

Coordinate, schedule and attend a variety of meetings; prepare and send out notices of meetings; maintain appointment and activity calendar; reserve facilities; prepare agendas and take notes as requested; transcribe and distribute minutes as assigned.

Develop and implement office procedures to assure complete and timely operations; create office forms which facilitate work flow; prioritize workload according to established time lines.

Coordinate travel arrangements and hotel reservations as necessary; prepare and assure proper completion of reimbursement forms.

Coordinate special events and activities as assigned.

Maintain regular and prompt attendance in the work place.

KNOWLEDGE AND ABILITIES :

KNOWLEDGE OF :

ABILITY TO :

EDUCATION AND EXPERIENCE :

Any combination of education, training and / or experience equivalent to : graduation from high school supplemented by college-level course work in secretarial science or a related field and three years of increasingly responsible secretarial experience

ENVIRONMENT :

Indoor work environment.

PHYSICAL DEMANDS :

Employee in this position must have / be able to :

Requirements / Qualifications

Any combination of education, training and / or experience equivalent to : graduation from high school supplemented by college-level course work in secretarial science or a related field and three years of increasingly responsible secretarial experience.

Licenses and Other Requirements :

This classification requires a valid First Aid and CPR Certificate issued by an authorized agency within 60 days of employment.

SATIFACTORY TESTING IN TYPING IS REQUIRED BY THE CLOSING DATE. All applicants including current District employees are required to supply their valid typing certificate.

Candidates must provide a valid typing certificate from SUSD School for Adults ONLY.

School for Adults 1525 Pacific Avenue, Stockton, CA 95204

Typing Tests are given on Tuesday, Thursday & Friday By Appointment Only

Please call (209) 933-7455 to schedule an appointment

or email Brian Canepa @ bcanepa@stocktonusd.net.

Sign up and pay the $10.00 fee

Photo Identification / Picture ID Required at time of test.

Interested applicants MUST submit the following :

Requirements / Qualifications

Any combination of education, training and / or experience equivalent to : graduation from high school supplemented by college-level course work in secretarial science or a related field and three years of increasingly responsible secretarial experience.

Licenses and Other Requirements :

This classification requires a valid First Aid and CPR Certificate issued by an authorized agency within 60 days of employment.

SATIFACTORY TESTING IN TYPING IS REQUIRED BY THE CLOSING DATE. All applicants including current District employees are required to supply their valid typing certificate.

Candidates must provide a valid typing certificate from SUSD School for Adults ONLY.

School for Adults 1525 Pacific Avenue, Stockton, CA 95204

Typing Tests are given on Tuesday, Thursday & Friday By Appointment Only

Please call (209) 933-7455 to schedule an appointment

or email Brian Canepa @ bcanepa@stocktonusd.net.

Sign up and pay the $10.00 fee

Photo Identification / Picture ID Required at time of test.

Interested applicants MUST submit the following :