Administrative Coordinator Global Development Thousand Oaks, CA

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What you will do

Lets do this. Lets change the this vital role you will provide comprehensive and high-level administrative support to Executive Directors Directors and cross-functional teams within the Global Development Oncology Late Development organization. This role requires exceptional organizational skills strong attention to detail and the ability to handle multiple priorities in a fast-paced dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.

Manage complex calendars and schedule meetings across multiple time zones (Outlook) for individual leaders and team functions

Coordinate functional processes including invoicing purchase orders and vendor-related activities

Arrange domestic and international travel and prepare corresponding expense reports

Support development and formatting of slide presentations

Perform general administrative duties including maintaining distribution lists contact lists and organizational personnel records

Organize and manage departmental administrative files and documentation

Manage administrative aspects of relationships with external experts vendors and partners

Plan and coordinate local and international meetings including travel logistics visitor arrangements and accommodations

Reserve and prepare meeting rooms ensuring all logistics equipment and catering needs are met

Organize and facilitate large on-site and off-site meetings

Assist with special projects and initiatives as requested by Executive Directors and department leadership

Maintain membership subscriptions and departmental dues

Initiate and facilitate cross-functional meetings

Manage timely registration for conferences congresses seminars and internal events

Provide backup administrative support to other department ACs as needed

Additional Qualifications / Responsibilities

We are all different yet we all use our unique contributions to serve patients. The administrative professional we seek is a solution oriented individual with these qualifications.

Basic Qualifications :

Associates degree and 2 years of administrative experience

Or

2 years in a technical school setting with hands-on experience

Or

High school diploma / GED and 4 years of administrative experience

Preferred Qualifications :

Positive proactive mindset with a solution-oriented approach

Proficiency with Amgen systems technologies and platforms

Polite professional and highly collaborative team player

5 years of administrative support experience within Amgen supporting large teams and varying leadership levels

Strong written verbal and presentation communication skills

Advanced proficiency in MS Excel PowerPoint Word SharePoint SAP and Learning Management Systems

Experience supporting remote staff

Highly organized with strong problem-solving skills and the ability to work effectively across cross-functional teams

Strategic thinker with the ability to anticipate needs and resolve logistical challenges

Ability to thrive in a fast-paced deadline-driven environment

Demonstrated discretion and professionalism in handling confidential information

What you can expect of us

As we work to develop treatments that take care of others we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture well support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to relevant skills experience and qualifications.

As an organization dedicated to improving the quality of life for people around the world Amgen fosters an inclusive environment of diverse ethical committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Range

70085.00 USD - 88142.00 USD

Required Experience :

IC

Key Skills

Fashion Retail,Advisory,DCS,Activex,Jboss,Architecture

Employment Type : Full Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 88142 - 88142