Administrative Floater

Our client, a Financial Services firm in Midtown Manhattan is seeking a Temporary Administrative Floater to provide support across various teams within the organization. This role requires an individual who can work onsite and is comfortable stepping in to assist wherever needed. Hours are 8 : 30 / 9am - 5 / 5 : 30pm. Must be flexible and able to work upon request. Duration is open ended / long term temporary coverage. Responsibilities : Provide coverage for administrative professionals during their absence due to planned (or unplanned) time off Provide organizational support, including managing calendars, booking travel, putting together itineraries and processing expenses Use Outlook to anticipate shifts in meetings and keep executives on time with regards to meetings and make sure all necessary materials are printed before meetings Coordinate in-person, phone, and virtual meetings (book conference rooms, notify security, order catering, etc.) Provides administrative support to senior professionals Ad hoc projects Requirements : 5 + years of administrative experience in a financial services / high volume industry Ability to multitask and prioritize while exhibiting strong judgement and professionalism A proactive personality with excellent anticipation and problem-solving skills Clear and effective communication, both written and verbal A Bachelor's degree or equivalent work experience Working knowledge of Microsoft suite (Outlook, Word, PowerPoint, Excel) Working knowledge of expense processing and travel booking systems (Concur preferred) CRM experience Pay : $40 / hour Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply. California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser : https : / / jobs.beaconhillstaffing.com / eeoc / Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile : Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information : Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)