Executive Assistant

Executive Assistant

Flywheel's suite of digital commerce solutions accelerate growth across all major digital marketplaces for the world's leading brands. We give clients access to near real-time performance measurement and improve sales, share, and profit. With teams across the Americas, Europe, and APAC, we offer a career with real impact, endless growth opportunities, and the support you need to be the best you can be.

The Opportunity

As an Executive Assistant, you will provide high-level, administrative support to our C-suite. Serving as a trusted advisor and gatekeeper, you will manage complex priorities in a fast-paced environment, ensure seamless communication, and drive strategic initiatives on behalf of the executive leadership. This role is critical in enabling our executives to focus on high-impact priorities by providing administrative and organizational support, anticipating needs, managing sensitive information, and representing the office with utmost professionalism both internally and externally.

What You Will Do :

• Act as the primary point of contact between senior leadership, employees, clients, and external partners.
• Oversee and prioritize complex calendars, proactively resolving conflicts and ensuring executives' time is aligned with business priorities.
• Plan, coordinate, and execute executive offsites, leadership team meetings, and high-stakes events, including agenda preparation, materials distribution, minutes, and follow-ups.
• Manage domestic and international travel arrangements, including itineraries, visas, and expense reconciliations.
• Lead and track cross-functional projects and strategic initiatives, ensuring timely execution and follow-through on action items.
• Manage onsite and offsite events and meetings, including managing vendors, payment, meeting materials, agenda, etc.
• Anticipate executive needs, proactively identifying and addressing operational and administrative issues to optimize workflow.
• Prepare and manage executive reports, dashboards, and presentations for internal and external stakeholders, including board-level materials.
• Build strong working relationships across all levels of the organization, acting as a culture carrier and ensuring the executive office is represented with professionalism and excellence.
• Exercise independent judgment in handling urgent and sensitive matters, escalating as appropriate.
• Maintain a pulse on organizational priorities and act as a thought partner to the executive team, providing insight and recommendations when appropriate.

Who You Are :

Working at Flywheel

We are proud to offer all Flywheelers a competitive rewards package and unparalleled career growth opportunities and a supportive, fun, and engaging culture.

The Interview Process

Every role starts the same, an introductory call with someone from our Talent Acquisition team. We will be looking for company and values-fit as well as your professional experience; there may be some technical role-specific questions during this call.

Every role is different after the initial call, but you can expect to meet several people from the team 1 : 1 and there might be further skill assessments in the form of a Take Home Assignment / Case Study Presentation or Pair Programming / Live Coding exercise depending on the role. In your initial call, we will walk you through exactly what to expect the process to be.

Inclusive Workforce

Flywheel Commerce Network's goal is to create a culture where all individuals of all backgrounds feel comfortable in bringing their authentic selves to work. We want all people to feel included and empowered to contribute fully to our vision and goals. Flywheel Commerce Network is an Equal Opportunity Employer and participates in E-Verify. All applicants will receive fair consideration for employment. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying.

If you have any accessibility requirements that would make you more comfortable during the application and interview process, please let us know at recruitment@flywheeldigital.com so that we can support you.

For more information about what data we collect and how we use it, please refer to our Privacy Policy.

IMPORTANT ALERT : Please beware of fraudulent job communications from individuals falsely claiming to be from Flywheel. We've identified fraudulent activity through social media and messaging services purporting to be from Flywheel requesting payments for job- and recruitment-related expenses. Flywheel never asks candidates for personal information such as bank account data or tax IDs nor payments via social media or chat-based applications. Report suspected fraud to local authorities immediately. To learn more, click here.