Project Accountant

Who We Are

MSM is woman-owned, experiential agency bringing brands to life through strategy, award-winning experience design, and flawless execution for trade shows, events, environments, and customer engagements. We deliver with genuine passion and a commitment to creating exceptional customer experiences.

At MSM, we are dedicated to exceeding client expectations and fostering a service-driven culture. We value honest feedback and advice, promoting continuous improvement and mutual respect. We live by our four core values that support these themes :

• Thrive in a demanding environment
• Build meaningful relationships
• Demonstrate a positive attitude and adapt to change
• Set high standards and strive to exceed

About the role

We are seeking a detail-oriented and proactive Project Accountant to lead the financial management of our projects from kickoff through final billing. In this role, you will be the primary financial steward for a diverse portfolio of projects—many involving multiple purchase orders and collaborations with large, well-known companies. Your expertise in accounting and your ability to distill complex financial data into clear, actionable insights will be critical to our continued success!

Why Join Us?

You will play a vital role in shaping the financial success of our projects and company, working alongside talented professionals in a dynamic, growth-oriented environment. If you thrive on numbers, enjoy solving complex problems, and are passionate about driving results, we encourage you to apply.

Benefits

• Target salary range : commensurate with experience
• Generous PTO
• Hybrid schedule with Tuesday – Thursday in office in Webster, NY; Monday / Friday can work from home if desired
• Cell phone stipend
• 401(k) 3% safe harbor contribution
• Competitive company contribution towards medical insurance.  Full suite of ancillary employee funded insurance options available.
• Peer to peer recognition with rewards
• Company sponsored celebrations throughout the year
• MSM branded gear

What you'll do

• Oversee all financial aspects of assigned projects, from initiation to closeout, ensuring accuracy and timeliness in all financial transactions and reporting.
• Track, analyze, and report project costs, including labor, materials, and overhead, to ensure alignment with budgets and contractual requirements.
• Manage customer contracts with a high attention to detail.
• Prepare, review, and reconcile project billings, including managing multiple POs and coordinating with internal teams as needed.
• Monitor and report on cost variances, inefficiencies, and project profitability, providing clear recommendations for corrective action when necessary.
• Develop and maintain controls for accumulating and reporting project cost data.
• Present concise financial summaries and insights to stakeholders, translating complex data into simple, actionable messages for both internal and external audiences.
• Ensure compliance with company policies, contractual obligations, and relevant standards.
• Assist with month-end and year-end close processes related to project accounting.
• Continuously seek opportunities for process improvement and increased efficiency, demonstrating curiosity about how and why processes work.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Proven experience in project accounting, job cost accounting, or a similar role.
• Exceptional analytical and problem-solving skills, with the ability to exercise sound judgment in complex situations.
• Outstanding written and verbal communication skills; able to convey complex information clearly and concisely to diverse audiences.
• High level of accuracy and attention to detail; able to work quickly without sacrificing quality.
• Embrace technology and adapt to changing environment.
• Self-motivated, with a natural curiosity for process improvement and a drive to exceed expectations.
• Proficient in accounting software and advanced MS Excel skills.
• Ability to manage multiple projects simultaneously and adapt to changing priorities.
• This position is a hybrid role, requiring Tuesday - Thursday in the Webster, NY location.

The pay range for this role is :

65,000 - 79,000 USD per year(MSM Inc. )

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