PRINCIPAL PROJECT ANALYST

Job Description

Job Description

Company Description

The Office of the City Administrator and its 25+ divisions and departments provide core internal and public-facing services in San Francisco.

The Office of the City Administrator’s Mission and Vision

Our vision is to lead the nation in public administration and enable City departments to deliver effective public services. We aim to help the City run better, to connect San Francisco residents and visitors to the vital public services they seek, and to create a meaningful and diverse work culture that provides a place of choice for people invested in a career in public service.

We are committed to ensuring that City services are inclusive, efficient, equitable, and culturally competent for San Franciscans of all races, ethnic backgrounds, religions, and sexual orientations. This commitment requires comprehensive review and thorough analysis of existing practices and policies to remove barriers to real inclusion.

We are also committed to ensuring that the Department is a safe, equitable, and inclusive workplace for individuals of all races. This includes creating opportunities for hiring, promotion, retention, training, and development, particularly for Black, Indigenous, and people of color (BIPOC).

To learn more about our departments, divisions, and programs, visit :    https : / / sf.gov / departments / city -administrator

About Real Estate Division (RED)

The Real Estate Division is comprised of a team of over 220 full time staff delivering professional real estate services to a variety of clients. The Division is comprised of four main subparts :   Administration / Building Management, Transactions, Engineering, and Custodial , and acts as a real estate consultant to Departments, the Mayor, and the Board of Supervisors.

We have responsibility for : Real Property Transactions : Acquisition and leases of real property required for City purposes (including searches, negotiations and drafting of real property agreement); Sale of surplus real property owned by the City; ; Operations at the Alemany Farmers' and Flea Markets (100 Alemany); Providing Custodial and Engineering services for various City departments at over 60 different locations; Full service property management services to over 5,000,000 square feet of city-owned offices, including City Hall, 1 South Van Ness Avenue, 25 Van Ness, 49 South Van Ness, Public Safety Building (San Francisco Police Headquarters), Office of Chief Medical Examiner, and the Hall of Justice.

Job Description

Department :  City Administrator - Real Estate Division

Job class :  1824 Principal Project Analyst

Salary range :  $143,156 / year to $174,044

Role type :  Temporary Exempt (TEX)

Hours :  Full-time

Application Opening :  Monday, January 26, 2026

Application Deadline :  Apply Immediately. Application filing will be open at least through 11 : 59 pm (PST)   Friday, February 6, 2026  and will close any time thereafter.

✅ Required Supplemental Questionnaire due at the time of application :   https : / / forms.office.com / g / zMVBZCEg4r

Appointment Type : Temporary Exempt (TEX), Full Time position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointment officer. The anticipated duration of this project position is thirty-six (36) months and will not result in an eligible list or permanent civil service hiring. Project-based positions cannot be ongoing or exceed 36 months.

POSITION DESCRIPTION :

This position serves as a Principal Project Analyst responsible for overseeing and supporting departmental relocations, tenant improvements, and capital projects from concept through completion. The role focuses on ensuring projects are delivered on time, within budget, and in alignment with City standards, objectives, and regulatory requirements.

ESSENTIAL FUNCTIONS :

Coordinate departmental relocations, tenant improvements, and capital projects from planning through completion, assisting in defining project scopes, schedules, and budgets to align with City standards and objectives.

• Lead coordination of complex, multi-departmental projects and contribute to long-term capital improvement and facility planning efforts.
• Develop a thorough understanding of public sector contracting, permitting, and capital project lifecycles to ensure effective project execution.
• Track project milestones, budgets, and deliverables while preparing progress and performance reports for internal and external stakeholders.
• Evaluate existing project management processes and documentation practices, identifying and implementing improvements for greater efficiency and standardization.
• Maintain compliance with all applicable regulations, policies, and reporting requirements through accurate documentation and recordkeeping.
• Support the development and maintenance of project tracking tools, templates, and dashboards to improve transparency and performance monitoring.
• Serve as a liaison between City departments such as Public Works and Finance to facilitate project approvals, contracting, and coordination.
• Support contract administration, monitor consultant and contractor performance, and ensure deliverables meet established scope, quality, and schedule expectations.
• Prepare executive-level presentations, reports, and communications summarizing project status, risks, and performance outcomes.
• Develop and refine templates, manuals, and reference materials to support consistent project management practices.
• Analyze portfolio-wide project data to identify trends, risks, and opportunities for improvement, and develop recommendations to enhance project delivery and resource utilization.

Qualifications

Minimum Qualifications :

Note(s) :

Desirable Qualifications :

Verification :

Please make sure it is clear in your application exactly how you meet the minimum qualifications. Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and / or Education for considerations taken when reviewing applications. Applicants may be required to submit verification of qualifying education and experience at any point in the application and / or departmental selection process.

Note : Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Additional Information

Selection Procedure / Examination Requirements

The selection process will include evaluation of applications in relation to minimum qualifications. Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the selection process. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6065 or, if hearing impaired at (415) 554-6015 (TTY).

Supplemental Questionnaire (Qualifying) :

All candidates must complete a supplemental questionnaire as part of the employment application. Please see this link to submit the supplemental questionnaire :

https : / / forms.office.com / g / zMVBZCEg4r

The supplemental questionnaire will be used to evaluate if the applicant possesses the required minimum qualifications and will not be scored. All work experience, education, training and other information provided should also be included in the work history and / or education sections of your application and is subject to verification.

Additional Information Regarding Employment with the City and County of San Francisco :

Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV / AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.