Executive Assistant to the Chief of Staff

Executive Assistant

The Executive Assistant provides high-level administrative and organizational support to senior leadership, ensuring executives can focus on strategic priorities. This role serves as a trusted partner, managing schedules, communications, and key initiatives while safeguarding confidentiality. By coordinating daily operations and facilitating effective collaboration across departments, the Executive Assistant helps drive organizational efficiency and supports the success of the company's top executives.

Responsibilities

Manage complex calendars, scheduling meetings, and coordinating travel arrangements.
Prepare briefing materials, agendas, and follow-up documentation for executive meetings.
Serve as a gatekeeper, prioritizing requests and ensuring executives' time is used effectively.
Draft, edit, and proofread correspondence, presentations, and reports for executive review.
Facilitate clear communication between executives, internal teams, and external partners.
Represent executives in interactions with stakeholders, maintaining professionalism and confidentiality.
Track deadlines, deliverables, and key initiatives to ensure timely completion.
Support project management efforts by monitoring progress and providing updates.
Organize and coordinate company events, leadership offsites, and board meetings.
Handle sensitive information with integrity and discretion.
Maintain a high level of trust and professionalism in all interactions.
Additional duties as assigned.

Qualifications

Education Bachelor's degree in business administration, Communications, Healthcare Administration, or a related field preferred.
Associates degree with relevant experience may be considered
Minimum Work Experience 3 years of administrative experience required.
2 years supporting senior executives or C-suite leaders preferred.
Required Skills, Knowledge, and Abilities Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Outlook, SharePoint).
Exceptional organizational and time-management skills with the ability to multitask under pressure.