Finance Coordinator

Finance Coordinator

The History Department is a large and dynamic department, housing graduate and undergraduate programs; a robust academic roster including approximately 55 faculty, many active emeriti, 10 lecturers, 6 post-docs, 14 staff members and visitors; the Public History Initiative; and the Luskin Center for History and Policy. Under the supervision of the Senior Fund Manager, the Finance Coordinator provides accurate and timely financial services for faculty, active emeriti, students, guests, and staff. This entails high-volume request processing, communication, and tracking as well as liaising with Business and Finance Solutions (Accounts Payable, Travel Accounting, Purchasing, Vendor Management, Central Resource Unit, etc.) to complete tasks and projects. The incumbent is the primary department processor for BruinBuy Plus (requisitions, purchase orders, invoices, procurement, independent contractors, honoraria, vendor setup via PaymentWorks), Concur (travel and entertainment and non-travel and non-entertainment reimbursements, travel requests through UC Travel, PCard report submission, travel and entertainment card report submission), and CASHNet. The Finance Coordinator also serves as a department advisor on financial policies and procedures. This entails attending Accounts Payable, Travel Accounting, Purchasing, and Vendor Management office hours and staying current on University protocols. Incumbent may oversee department colloquia (Atlantic History Series, History of Science Colloquium, European Colloquium, and History of Gender and Sexuality) and other department events / conferences, as needed. Work in collaboration with central campus administrators and department staff to resolve budgetary issues. Interpret, monitor, and analyze information regarding university operating policies and procedures. Complete special budget projects as assigned, monitor, and analyze information regarding university operating policies and procedures.

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Knowledge and experience with UCLA financial and payroll systems, including BruinBuy Plus, Concur, OASIS, FSR. (Preferred)

Demonstrated knowledge of and proficiency with UCLA Accounting policies and procedures. (Preferred)

Demonstrated skill in financial analysis and long-and short-range budget planning. (Preferred)

Demonstrated knowledge of UCLA gift processing and procedures. (Preferred)

Demonstrated ability to read, analyze, and reconcile monthly ledgers. (Preferred)

Demonstrated skill in utilizing Windows applications including Microsoft Word, Excel, and Access. (Required)

Demonstrated skill in attention-to-detail, organization, tracking, and reviewing assignments, projects, and tasks. (Required)

Demonstrated written communication skills to prepare concise, logical, grammatically correct analytical reports, correspondence, policies and procedures. (Required)

Demonstrated oral communication skills to explain simple and / or complex policies and procedures to faculty, staff, students and administrative personnel. (Required)

Skill in negotiating, exchanging ideas, information and opinions with others to formulate departmental policies and procedures and / or arrive collectively at decisions, conclusions or solutions. Ability to work independently to establish priorities and accomplish departmental goals and objectives. (Required)

Ability to work efficiently and effectively in the midst of diversified responsibilities and changing priorities, and in meeting competing deadlines. Skill in performing efficiently amid frequent interruptions and / or distractions. (Required)

Bachelor's Degree in related area and / or equivalent experience / training (Required)

Background Check : Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check : A Live Scan background check must be completed prior to the start of employment.

Age Requirement : Candidate(s) must be 18 years or older to be eligible to be hired.

8 am-5 pm

99-Policy Covered