Program Administrator

Program Administrator

A research lab at Yale School of Public Health is seeking an experienced Program Administrator to join our team. This position will help advance our understanding of the causal impact of neighborhood and individual social connectedness on mental health, as well as other health outcomes, among Black adults in the United States.

Plans and oversees project initiatives working to ensure that the research flows and meets the timelines and milestones, coordinating with researchers at Yale and other university administrative teams to submit contracts, invoices, ordering office supplies, working with postdocs to monitor IRBs, assist with disbursing payments to participants, and related functions.

Identify new opportunities for research and collaboration with academic, community, and corporate partners domestically and internationally.

Support and lead drafting, reviewing and editing and submitting manuscripts for peer reviewed publications.

Arrange talks, podcasts, news reports, and other avenues to deliver the research results and related expertise with the PI.

Lead and plan other dissemination avenues including annual research conference to share the results of funded studies.

Search databases and prepare drafts of research proposals for grants, including specific aims, research strategy, which includes literature reviews, formatting references, and editing other aspects of the proposal such as team, IRB.

Participate in strategic initiatives to translate the research activities into business products and or services (commercialization opportunities), which may include assisting with SBIR / STTRs, and collaborations with corporate organizations.

Support all research and administrative activities related to NIH, Private, Corporate, Foundation proposals that the PI has funded.

Required Skills and Abilities :

1. Excellent project management acumen with a track record of successful project execution. Outstanding written and verbal communication skills.

2. Ability with social media management, digital marketing, and / or public relations.

3. Strong interpersonal skills, including ability to solve problems expediently, with empathy, and tact.

4. Proficiency in Microsoft Office Suite and project management tools.

5. Expertise in using multiple Artificial Intelligence (AI) tools to build systems and processes.

Preferred Skills and Abilities :

1. Advanced degree in a related field such as public health, social sciences, or management.

2. Proven experience with social media management, digital marketing, and using analytics to generate reports.

3. Familiarity with project management software and tools.

4. Proven experience working in an academic or non-profit setting, with a commitment to fostering diversity and inclusion.

5. Proven experience in budget management and financial planning.

Principal Responsibilities :

1. In support of the overall mission, plans, directs and oversees programmatic activities.

2. Develops, implements, and maintains operational policies and procedures.

3. Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program.

4. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.

5. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program.

6. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. Develops metrics to identify and measure the success of the program.

7. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications.

8. Develops and manages the program's operating budget.

9. Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.

10. May perform other duties as assigned.

Required Education and Experience :

Bachelor's Degree in a related field and two years of related experience or an equivalent combination of education and experience.