Entry-Level Admin Support - Device Support Specialist

Job Description

Job Description

Description :

The Entry-Level Administrative Assistant – Device Support Specialist plays a crucial role in providing comprehensive administrative support to facilitate efficient office operations. In addition to traditional administrative responsibilities, this position assists with basic technical tasks involving mobile devices, laptops, iPads, and other office equipment. This opportunity is well-suited for individuals seeking to blend strong organizational abilities with hands-on IT support experience. This position collaborates with all departments and divisions within the organization to deliver high-quality assistance. This full-time, on-site position is located in Lombard and will report to the Director of Administration / HR.

Key Responsibilities

Administrative Duties

• Professionally answer and route incoming calls, greeting visitors and clients.
• Manage calendars, coordinate meetings, and arrange travel for staff.
• Prepare, edit, and format documents, reports, and presentations as required.
• Maintain accurate physical and electronic filing systems.
• Handle incoming and outgoing mail and correspondence efficiently.
• Set up office workstations with required equipment in accordance with the position.
• Monitor office supply levels and place orders to maintain inventory.
• Coordinate procurement of company swag and customer appreciation materials.
• Assist in the creation of departmental SOP’s.
• Assist with expense reporting and basic bookkeeping functions.
• Travel as needed to ensure stock and distribution of office supplies and materials.
• Perform additional administrative duties as assigned.

Device Support Duties

Skills & Competencies

Administrative Skills

Technical Skills

Soft Skills

Education & Experience

Physical Requirements

The physical demands described here are representative of those that must be met by this employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Transportation

Safety

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

Compensation and Benefits

The anticipated compensation range for this position is : $50,000 to $60,000 per year (less required deductions) depending on skills, education, and experience. In addition, we offer comprehensive and competitive benefits to our team members (and options for their families) such as medical, dental, vision, sick, vacation, life insurance, AD&D, short-term and long-term disability. Eligible team members are able to enroll in our company’s 401(k) plan and Roth.

We look forward to hearing from you and thank you for your interest!

Midwest provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Requirements :