Facilities and Maintenance Assistant - Archdiocese of Washington - Pastoral Center

Job Description

Job Description

The Archdiocese is seeking a Facilities and Maintenance Assistant. This role is responsible for maintaining the physical integrity of the Central Pastoral Administration. As a member of the Facilities Management team, this role will provide assistance to the Facilities staff with their responsibilities. The Facilities and Maintenance Assistant will assist with all aspects of the property's maintenance including the physical grounds, custodial, preventive, corrective, and emergency. This person is also responsible for supervising the maintenance program to protect and maintain the property and will report to the Executive Director of Facilities and Real Estate.

Duties & Responsibilities

Effectively communicate with the staff

Conduct all maintenance work, service requests, building inspections and preventative maintenance

Prepare maintenance reports for service requests

Maintain daily log of contractor work and provide a written copy

Perform visual inspections of roofs, exterior drains and building envelopes.

Schedule necessary preventive maintenance service, equipment repairs and inspections of HVAC systems, elevator, fire alarm, security, and video system.

Oversee contractors.

Conduct site visits to the properties assigned to the facilities department.

Review and address deficiencies reported by Catholic Mutual

Maintain inventory of equipment, tools, and supplies.

Conduct maintenance and repair of fleet automobiles.

Provide basic maintenance of grounds.

Coordinate the service, repair, and replacement of appliances.

Manage pest control and provide assistance between pest control company visits.

Ensure that all work has been completed in a safe, prompt, and professional manner.

Assist other staff members in the facilities department as requested.

Review security footage as needed.

Create new employee badges as needed.

Prepare check requests and order office supplies.

Manage Facility Ticket system, assign work to staff, create calendar invitations to manage work orders and ensure work is completed timely.

Modify and manage preventive maintenance calendar and update as needed. Distribute accordingly and create calendar invitations to ensure staff stay on track.

Manage database of fleet vehicle information.

Manage after hours meeting room calendar.

Act as representative of the Archdiocese to the public.

Act as a point of contact for visiting priests and bishops as well as guests.

Review office mail and distribute.

Sign-in guests and visitors. Create visitor badges and track visitor’s badges.

Update and manage property management database.

Create and manage the Photo Directory.

Answer all calls and direct them as needed including the Switchboard.

Greet guests as they arrive, when necessary.

Other duties as assigned.

Qualifications

Knowledge, Skills and Abilities

Effective team player with strong interpersonal, communication, and customer service skills.

Ability to handle multiple tasks

Excellent communication skills

Ability to interact with clients in a courteous and professional manner

Committed to excellence in following Archdiocesan policies, procedures, standards and legal requirements

Must be self-motivated and responsible, ability to work with minimal supervision

Valid and current driver's license, with a clean driving record

Must be able to work Monday through Friday : 8 : 30am – 5 : 00pm, including overtime as needed comprising nights and weekends

Required Education and Experience

High School diploma or equivalent

Minimum 2-3 years’ experience in property management office and / or facilities office preferred

Proficiency in Microsoft Office Suite, including skills in Excel and Word for document creation

Proficiency in basic carpentry, electrical, plumbing, and mechanical skills.

Ability to install, service, replace and repair wall molding, caulking, drywall, painting, window screens and blinds, interior and exterior doors, light fixtures, toilets, sinks, vanities, and disposals.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, printers and filing cabinets. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Ability to lift 40-50 lbs.

This position pays $25.00 to $27.00 per hour with excellent benefits