Office Administrator

Overview :

We are seeking an organized, outgoing and proactive Office Manager & Executive Assistant who will provide essential support to Descope's co-founders and the Los Altos, CA office. The ideal candidate excels in dynamic, fast-paced environments and adapts swiftly to changing circumstances. This role demands exceptional attention to detail, outstanding communication skills, and a keen ability to prioritize executive needs.   All with a smile : >

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Key Responsibilities :

• Efficiently manage our co-founders (CEO / CRO / VP Customer Success) to optimize their time and productivity.
• Arrange travel, prepare meeting materials, and track follow-up actions
• Partner with HR to schedule interviews, onboard new hires and celebrate key milestones
• Be “the face of Descope” at our Los Altos, CA office.
• Maintain office needs such as supplies, groceries, mailing / shipping needs / cleaning services.
• Manage organization of office conference rooms and common / kitchen areas.
• Organize and coordinate various events such as board meetings, offsite retreats, and team kickoffs (in Los Altos and elsewhere).
• Foster positive relationships and work collaboratively with internal and external stakeholders.
• Handle sensitive and confidential information with discretion and professionalism.
• Operate both independently and as part of a team, with the flexibility to adapt to shifting priorities.
• Process and approve expense reports and reimbursements.
• Allocate 5-10% of time to personal assistant duties, including managing personal meetings and travel for the team
• Occasional travel to support company-wide events is required.

Qualifications