Commencement Planning Specialist

divh2WGU Commencement Coordinator/h2pIf youre passionate about building a better future for individuals, communities, and our countryand youre committed to working hard to play your part in building that futureconsider WGU as the next step in your career./ppDriven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families./ppLocation: This position requires you to work in office four days a week at the WGU headquarters: 4001 South 700 East Salt Lake City, UT 84107./ppEssential Functions and Responsibilities:/pulliServe as a primary contact for answering, resolving, and archiving incoming calls and emails./liliManage assignments for commencement weekends, including the RSVP process for each ceremony, regular commencement reporting, and all commencement communication./liliAssist commencement planners with vendor and logistical coordination for assigned commencements./liliAssist with tracking expenses, submitting invoices, obtaining requisitions and purchase orders, and payment follow up as needed for assigned commencements./liliManage travel logistics with Commencement Manager, including hotels, buses, venues, and other needs as necessary./liliSelect and provide support to vendors to ensure staff and graduates have the necessary commencement-related resources./liliWork closely with Event Logistic team to research and select appropriate vendors./liliSupport graduate experience by assisting with RSVP process for each ceremony, regular commencement reporting, and commencement communication./liliLogistical support on site during commencement weekends./liliCollaborate with team members on commencement assignments such as catering, graduate speaker selection, ambassador, and faculty support, etc./liliAssist with tracking expenses, submitting invoices, obtaining requisitions and purchase orders, and payment follow up as needed for all commencements./liliPerform customer service functions, including answering phones, returning emails, and assisting graduates with their requests and needs./liliOther duties as assigned./li/ulpKnowledge, Skills, and Abilities:/pulliAnalytical: Driven by understanding metrics, what they mean and how to continually improve./liliCreative: Willing to collaborate with others to brainstorm and implement new and better ways of delivering a stellar graduate experience./liliWorking knowledge of Salesforce, Microsoft Office Suite./liliExperience in procurement, accounts payable, and other finance support preferred./liliAbility to work as part of a team./liliGreat communication skills./liliCritical thinking and decision-making./liliSelf-motivation./liliGood time and project management./liliMust be organized and detail oriented./liliExperience working as part of a team./liliAbility to follow up and ensure deadlines are met./liliEffective communication and editing skills (written and verbal)./liliDemonstrate professionalism that displays effective judgment and professional integrity./liliKnowledge of and experience working with Microsoft Office, Salesforce, and other database systems./li/ulpMinimum Qualifications:/pulliHigh school or degree (bachelors degree preferred)./liliTwo years previous office experience./liliStrong customer service, communication, and interpersonal skills./liliStrong organizational skills./liliAttention to detail./liliProject and/or event management experience a plus./liliAbility to travel and work commencement weekends./li/ulpPhysical Requirements:/pulliProlonged periods sitting at a desk and working on a computer./liliMust be able to lift up to 15 pounds at times./li/ulpPosition Application Details:/ppFull-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave./ppHow to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday./ppAdditional Information:/ppDisclaimer: The job posting highlights the most critical responsibilities and requirements of the job. Its not all-inclusive./ppAccommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu./ppEqual Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law./p/div