Accounts Payable Representative

Job Title : Accounts Payable RepresentativeJob Description

Join a dynamic team where you will be responsible for the efficient processing of invoices and managing vendor relationships. This role is crucial in supporting the financial operations, with a strong focus on construction job costing and ensuring accurate and timely payment processes.

Responsibilities

Process 40-50 invoices daily.

Answer inquiries on the PO Hotline.

Enter trade payables into the accounts payable system.

Process purchases using company credit cards.

Research and resolve issues related to purchase orders.

Create purchase orders and associate them with work orders and construction jobs.

Enter parts onto service work orders and input invoices into accounts payable.

Conduct vendor invoice research.

Contact vendors and subcontractors who have not yet submitted bills.

Match vendor invoices to paid details.

Enter construction invoices into accounts payable and understand progress billing.

Process checks and credit card payments to vendors.

Place orders with vendors.

Handle incoming and outgoing mail.

Collaborate closely with the CFO.

Utilize experience in construction job costing.

Run checks and assist with overhead processing, including entry of parts into work orders and vendor payments.

Educate others about issues, not just identify them.

Cover front desk duties on a rotational basis, three times per day.

Essential Skills

1-3 years experience in Accounts Payable.

Proficient in invoice processing and vendor management.

Ability to perform two-way matching.

Strong skills in Microsoft Excel, including pivot tables.

Additional Skills & Qualifications

Background in construction.

Basic proficiency in Microsoft Excel for sorting, filtering, and data entry.

High school diploma.

Familiarity with Ascent ERP.

Strong memorization and problem-solving abilities.

Work Environment

This is a fully onsite role with a schedule of Monday to Friday, from 8 AM to 5 PM. The team consists of three members in the Accounts Payable department. The position is based in a fast-paced environment where attention to detail and the ability to manage multiple tasks are essential.

Job Type & Location

This is a Contract to Hire position based out of Fullerton, CA.

Pay and Benefits

The pay range for this position is $25.00 - $27.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fullerton,CA.

Application Deadline

This position is anticipated to close on Dec 26, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.