Associate Consultant - Grants Management

Associate Consultant

Status: Full-Time, Exempt
Schedule: Monday–Friday, 9:00 AM – 5:00 PM (occasional early mornings, evenings, or weekends as needed)
Salary: $72,500 annually (in accordance with AMC's Pay Equity Policy, salary is non-negotiable)
Reports To: Associate Director
Location: Gainesville, FL (hybrid with 3 days per week in office)

A.M. Crawford, Inc. (AMC) seeks an organized, proactive, and detail-driven Associate Consultant to support our growing portfolio of nonprofit and philanthropic clients. This position plays a critical role in ensuring that client projects run smoothly, deliverables meet our standards of excellence, and internal systems operate efficiently.

Associate Consultants partner closely with senior consultants and leadership to coordinate projects, conduct research, and manage workflows. This role is ideal for an emerging professional who thrives in a collaborative, mission-focused consulting environment and is eager to advance their skills in project management, fundraising strategy, and client service. We are currently seeking an Associate Consultant who can be a leader in implementing AI/LLM tools into our process.

• Under supervision, manage multiple client contracts simultaneously; oversee all contract budgets, objectives, and deliverables and be responsible for overall profitability of assigned client portfolio;
• With supervision, oversee the full lifecycle of awarded grants, ensuring compliance, effective fund utilization, accurate reporting, and alignment with funder expectations; develop and implement strategies that streamline financial oversight, performance tracking, and long-term funder relationships.
• Manage and respond promptly to client and internal communications (email, chat, text, voicemail). Maintain confidentiality of all client and company information.
• Prepare professional, branded documents and proposals using Google Workspace, Microsoft Office, Adobe, and other software tools.
• Spearhead the incorporation of new tools (including AI platforms such as ChatGPT, Notebook LM, Claude and other AI tools) into our workflows.
• Train and mentor new staff; provide ongoing guidance and job-shadowing support.
• Prepare federal and foundation grant applications — including budgets, SF-424 forms, narratives, and supporting materials.
• Research and identify potential funding opportunities across government, foundation, and major-donor landscapes.
• Manage grant calendars and workflow in Asana, tracking deadlines and communicating updates to team members. Track grant submissions, results, and reporting requirements to ensure deadlines are met.
• Collect, organize, and maintain required documentation such as letters of support and grant attachments.
• Maintain efficient digital filing systems.
• Coordinate meetings, prepare agendas, and capture notes or action items.
• Track time and projects in Asana and time-tracking system; maintain an accurate AMC calendar.
• Assist with company-wide technology initiatives, AI tools and other software integrations, and workflow improvements.
• Perform other duties as assigned by the supervisor.

• 1-4 years of professional experience in a nonprofit fundraising, communications, post award grant management, or project-management setting and/or a degree in a related field.
• Curiosity and adaptability with AI and digital productivity tools — you are curious, adaptive, and comfortable using platforms such as ChatGPT, Notebook LM, Claude, and other emerging technologies to streamline work, enhance creativity and quality, and drive results.
• Strong organizational and administrative skills — able to manage multiple priorities, meet deadlines, and maintain meticulous records.
• Excellent written and verbal communication abilities with strong attention to detail and tone.
• Familiarity with nonprofit development concepts, donor relations, post-award grant management, and grant processes; commitment to growing your expertise in these areas.
• Collaborative spirit with the confidence to work both independently and as part of diverse teams.
• High degree of professionalism, discretion, and reliability.

• Fundraising & Research – Support client fundraising strategies with thoughtful research and well-crafted materials.
  
  
• Project Management – Coordinate multiple priorities while maintaining structure, clarity, and accountability.
  
  
• Administrative Excellence – Build efficient systems and workflows that streamline operations.
  
  
• Communication – Write clearly, edit carefully, and communicate with warmth and professionalism.
  
  

Compensation & Benefits

AMC offers a robust benefits package that reflects our belief in balance, growth, and wellbeing:

• Unlimited Vacation Time - Trust-based flexibility to rest and recharge.
  
  
• Collective Disconnects – One week off between Christmas and New Year's and 1–2 days in July around Independence Day
  
  
• 12 Paid Holidays – in accordance with the City of San Francisco schedule
  
  
• Comprehensive Health Coverage
  
  
• 401(k) with 100% company match on the first 1%, 50% match on 2-6%
  
  
• Matching Gift Program
  
  
• Professional Development Support
  
  
• Performance-Based Bonus Opportunities
  
  

The Associate Consultant works with colleagues and clients across multiple U.S. time zones. Professionalism, adaptability, and discretion are essential. The role primarily involves computer-based work with standard office equipment and occasional travel.

At AMC, our mission is nonprofit success. We make this our mission because we believe that nonprofits change the world for the better. AMC is the behind-the-scenes team that helps nonprofits do transformative work, and we hold ourselves to high standards. Our culture is rooted in our values - what we call our 5 GIVES: Growth; Integrity & Respect; Value Awareness; Excellence; and Spirited, Collective Effort. We're a team of thinkers, creators, and builders who take pride in elevating the people, nonprofits and missions we serve.

If you're a driven professional who is inspired by the work of nonprofits and values autonomy, creativity, and meaningful impact, we invite you to bring your expertise to AMC.

Please submit your résumé and a brief cover letter describing your applicable experience — and why you're excited about joining AMC.