Human Resources AdministratorAIMA Ebikes • City of Industry, CA, US
Human Resources Administrator
AIMA Ebikes • City of Industry, CA, US
[job_card.variable_hours_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Set up new employees on necessary software and systems to facilitate their daily tasks. Collect W-4, I-9, NDA, background check, and onboarding documents. Manage offboarding checklists and equipment return. Maintain employee files and ensure compliance across multiple states. Track PTO, employee handbook distribution, and signed company policies. Assist with developing organizational policies, procedures, and HR frameworks. Support the Operations Manager with administrative tasks across logistics, accounting, sales, and vendor communication. Maintain calendars, meeting notes, and internal communications. Coordinate with overseas teams in China and support bilingual document preparation. Assist with warehouse and office administrative tasks. Help develop and improve HR workflows. Manage templates such as offer letters, NDAs, agreements, and onboarding documents. Support use of : Microsoft Workspace QuickBooks Internal spreadsheets WeChat for communication Process vendor onboarding documents. Coordinate scheduling for U.S. and China teams. Assist with shipping documents and warehouse paperwork. Must be authorized to work in the US 1–3 years of experience in HR, Recruiting, Office Administration, or Operations. Excellent organizational skills and attention to detail. Bilingual English and Mandarin Ability to manage multiple responsibilities in a fast-paced environment. Strong written and verbal communication. Salary Range : $60,000 - $70,000 401(k) Retirement Plan with 4% Matching Health Insurance : Medical, Dental, Vision Paid Time Off (PTO) and sick days
Job Description
Location : City of Industry, CA
Department : HR / Admin
Type : Full-Time
About AIMA Ebikes USA
AIMA is one of the largest and most respected electric mobility brands globally, now rapidly expanding its presence across the United States. We operate a fast-moving B2B distribution model, supplying high-quality electric bikes to independent bicycle dealers nationwide. Our U.S. operations include logistics, warehousing, dealer partnerships, administrative operations, and multi-state sales expansion.
As we scale, we are building formal processes, strengthening compliance, improving systems, and preparing for significant growth. We are looking for an HR & Administrative Coordinator who will help build our internal operational backbone.
Role Summary
The Human Resources & Administrative Coordinator will support all people-related functions and assist with general administrative operations across AIMA’s U.S. business. You will manage onboarding, documentation, systems setup, recruiting coordination, and internal process development. This is a foundational role for someone who wants to help shape HR infrastructure at a fast-growing company.
Key Responsibilities
1. Recruitment & Hiring Support
- Post job openings on multiple platforms (Indeed, LinkedIn, ZipRecruiter, etc.).
- Coordinate candidate screening, interview scheduling, and reference checks.
- Prepare employment agreements, contractor agreements, and new hire packets.
- Assist with hiring across multiple states (CA, NJ, MI, IL, IN, OH, etc.).
2. Onboarding & Offboarding
3. HR Compliance & Documentation
4. Administrative Support
5. Systems & Process Development
6. Office, Vendor & Administrative Logistics
Qualifications
Required
What We Offer
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