Bookkeeper / Office Administrator

Status :  Full-Time, Non-Exempt : 32-40 hours per week

Compensation :  $25 – $31 / hour, DOE

Benefits :  Employer-paid Medical / Dental / Vision / Disability, paid vacation and sick time, paid floating holidays, annual year-end office closure, parking and cell phone stipends.

Schedule :  Can be flexible, but is traditionally weekday office hours with occasional evening or weekend work for board meetings, events, or fundraisers. Some hybrid options available.

Reports To : Executive Director

About Us :

The Vancouver Farmers Market (VFM) is one of the largest and most vibrant farmers markets in the Pacific Northwest, featuring over 270 small businesses. Our Downtown flagship market operates year-round with an additional Thursday market in East Vancouver during the summer and popular Holiday market each December. Operating since 1990, VFM is a cornerstone of Vancouver, welcoming over 500,000 shoppers each year. The VFM also offers a variety of programs focused on food access, small business development, and inspiring the next generation of entrepreneurs and healthy eaters. Joining our team means becoming part of a small, collaborative group of professionals dedicated to making a positive impact, supporting small businesses, and uplifting each other while fostering a vibrant and healthy community.

About the Position :

The Bookkeeper / Office Administrator ensures that VFM’s financial and administrative operations run smoothly and is critical to the success of our markets, supporting staff, small businesses, and the broader community. Working closely with the Executive Director, this role manages bookkeeping and finance functions, as well as supports minor grant reporting, office systems, and day-to-day operations. We are looking for someone organized, detail-oriented, and community minded, who enjoys working collaboratively and takes pride in keeping systems and processes running efficiently.

Key Responsibilities :

Accounting & Finance (~50% of time)

• Manage accounts receivable / payable, billing, bank deposits, journal entries, and reconciliations.
• Submit payroll information and maintain accurate payroll records.
• Collaborate with market managers to reconcile weekly reports for invoices, sales, and donations.
• Support grant and contract reporting through bookkeeping and data management.
• Prepare monthly financial reports and assist in budget creation and monitoring.
• Collaborate with the CPA and Executive Director for quarterly and annual filings.
• Maintain compliance with VFM accounting procedures, controls, and standards.

Office Administration (~40% of time)

Team & General Support (~10% of time)

Required Skills & Qualifications :

Preferred / Helpful Knowledge

Those successful in this role are naturally :

Work Environment :

About Our Culture :

At the VFM, we take our mission seriously, but we like to have fun while doing it. We are a small, collaborative team that values growth, service to the community, and supporting one another. Expect walking meetings, coffee breaks, baked goods, and plenty of corny jokes. Our office has occasional visits from staff dogs and is located in a historic (and allegedly haunted) building.

Position open until filled. For application questions please email director@vancouverfarmersmarket.com .

The Vancouver Farmers Market is an equal opportunity employer. We welcome all qualified individuals in accordance with the law without regard to their race, color, creed, religion, age, gender, sexual orientation, marital status, military status, political opinion, sex, national origin, familial status, mental and physical disability, gender identity, source of income, disability or any other status protected by federal, state, or local law in all personnel actions including recruitment, evaluation, selection, promotion, compensation, training, and termination. Studies have shown that women, trans, non-binary, and Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. VFM is committed to building a diverse and inclusive organization and we strongly encourage you to apply, even if you don’t believe you meet every one of the qualifications as described or if you require a reasonable accommodation to apply for or perform job duties.