Talent.com
Legal Administrator
Legal AdministratorCareer Group • Fremont, CA, United States
[error_messages.no_longer_accepting]
Legal Administrator

Legal Administrator

Career Group • Fremont, CA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Legal Administrator (Remote : SF Bay Area or NYC Metro)

Distinguished Consumer Retail Brand

Our client, a leading global consumer brand, is hiring a Legal Administrator who will provide comprehensive administrative and contract support for the Americas, with a primary focus on leases, commercial agreements, and contract workflows. This is a dynamic role that will be working with an impressive and collaborative team and offers great opportunity for growth.

  • Candidates must have experience with commercial / retail lease contracts

Location : Remote, but candidates must be able to reliably commute into either their San Francisco office or Manhattan office as needed.

Travel : Up to approx. 10% domestically

Compensation : $70-90k base + discretionary bonus & highly competitive benefits package!

Responsibilities

Contract Administration

  • Support the full lifecycle of contract documentation, including new leases, amendments, renewals, estoppels, and related correspondence
  • Track and maintain key lease dates, obligations, and deliverables, ensuring timely follow-up
  • Maintain well-organized, accurate records; ensure lease files are properly executed and stored
  • Coordinate with Real Estate, Retail, and Finance teams regarding lease requirements for new locations, relocations, expansions, and closures

    • Commercial Agreement Support

  • Prepare, format, proofread, and route commercial agreements and contract-related documents
  • Manage approval workflows and signature processes using contract management systems
  • Maintain an up-to-date contract repository with accurate version control
  • Conduct preliminary reviews of incoming agreements for completeness and alignment with internal guidelines

    • Management of Legal Operations

  • Manage the Senior Manager’s calendar for lease, contract, and compliance matters, including scheduling meetings and coordinating logistics
  • Prepare and distribute meeting agendas; capture discussion points, decisions, and action items; circulate summaries and follow-up lists
  • Assist with compliance activities, including tracking policy acknowledgments, training logs, regulatory filings, and audit support
  • Maintain and refine internal processes, templates, and procedures to improve efficiency
  • Generate periodic reports, dashboards, and metrics related to leases, contracts, and compliance
  • Serve as a key coordination point ensuring matters progress and deadlines are met

    • Cross-Functional Coordination

  • Liaise with internal teams regarding contract status, lease documentation, and compliance requirements
  • Coordinate communication, timelines, and meetings between Legal Services and departments including Retail, Real Estate, Construction, Operations, and Finance
  • Communicate with external parties such as landlords, vendors, consultants, and legal counsel to facilitate timely document exchanges

    • Qualifications

    Education & Experience

  • Bachelor’s degree preferred; equivalent experience considered
  • 2–4 years of experience in legal administration, lease administration, or contract management, or similar roles
  • Experience with commercial or retail lease contracts is required
  • Experience with 1099 contractor support is a plus

    • Skills, Competencies, and Attributes for Success

  • Strong attention to detail, accuracy, and document management discipline
  • Excellent organizational and time-management skills; able to manage multiple priorities
  • Proficiency in Microsoft Office and experience with contract or document management systems
  • Comfortable in a fast-paced, evolving environment and committed to process improvement
  • Professional, confident, and able to build strong working relationships

    • Please submit your resume to apply!

    You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com / home / candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

    [job_alerts.create_a_job]

    Legal Administrator • Fremont, CA, United States

    [internal_linking.similar_jobs]
    Legal Ops Manager - AI & Process Optimization

    Legal Ops Manager - AI & Process Optimization

    Eightfold AI • Santa Clara, CA, United States
    [job_card.full_time]
    A leading AI talent platform is looking for a Legal Engineering & AI Strategy expert in Santa Clara, CA.The role involves managing legal tech architecture, optimizing processes with Generative AI, ...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Administrative Assistant AP

    Administrative Assistant AP

    Avata Partners • Palo Alto, CA, United States
    [job_card.full_time]
    Legal Administrative Assistant.A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. This full-time position involv...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Contracts & Legal Operations Manager

    Contracts & Legal Operations Manager

    Cerebras Systems • Sunnyvale, CA, US
    [job_card.full_time]
    Contracts & Legal Operations Manager.Cerebras Systems builds the world's largest AI chip, 56 times larger than GPUs.Our novel wafer-scale architecture provides the AI compute power of dozens of GPU...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Global Mobility Administrator

    Global Mobility Administrator

    Tekwissen • Fremont, CA, United States
    [job_card.permanent] +1
    TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Title : Global Mobility Administrator.Work L...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Legal Administrative Assistant

    Legal Administrative Assistant

    MG+M The Law Firm • Walnut Creek, CA, US
    [job_card.full_time]
    MG+M The Law Firm (MG+M) has an immediate opening for a.Legal Administrative Assistant.This position requires the ability to work Pacific Time Zone business hours (9 : 00 am to 5 : 00 pm).Candidates lo...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Head of Legal

    Head of Legal

    Etched • Cupertino, CA, United States
    [job_card.full_time]
    Etched is building AI chips that are hard-coded for individual model architectures.Our first product (Sohu) only supports transformers, but has an order of magnitude more throughput and lower laten...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Senior Legal Counsel - Dispute Resolution / Litigation

    Senior Legal Counsel - Dispute Resolution / Litigation

    Bitdeer Group • San Jose, CA, United States
    [job_card.full_time]
    Bitdeer Technologies Group (Nasdaq : BTDR) is a world-leading technology company for AI Datacenters and Bitcoin mining.Bitdeer is committed to providing comprehensive computing solutions for its cus...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Contracts Administrator

    Contracts Administrator

    VirtualVocations • Sunnyvale, California, United States
    [job_card.full_time]
    A company is looking for a Contracts Administrator to support their legal and procurement teams.Key Responsibilities Review, draft, and negotiate standard contracts, amendments, and addendums Ma...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Global Payments Legal Director

    Global Payments Legal Director

    Pantera Capital • Palo Alto, CA, United States
    [job_card.full_time]
    A leading financial services firm is seeking a Legal Director, Payments to manage regulatory and legal aspects of launching new payment services globally. Candidates should have a JD degree, admissi...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Senior Contracts & Legal Ops Lead for AI Scale

    Senior Contracts & Legal Ops Lead for AI Scale

    Cerebras • Sunnyvale, CA, United States
    [job_card.full_time]
    A leading AI technology company in Sunnyvale is seeking a Contracts & Legal Operations Manager to oversee and enhance its contract management processes. The role requires 5+ years of experience in c...[show_more]
    [last_updated.last_updated_1_hour] • [promoted] • [new]
    Legal Operations Director

    Legal Operations Director

    The Trade Desk • San Jose, CA, United States
    [job_card.full_time]
    The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world.How? With a media buying platform that helps brands deliver a more insightful and relevan...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Legal Assistant

    Legal Assistant

    TradeJobsWorkForce • 95132 San Jose, CA, US
    [job_card.full_time]
    Legal Assistant Job Duties : Keeps cases organized by establishing and organizing files; mo...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Legal Assistant

    Legal Assistant

    Trumark Companies • San Ramon, CA, US
    [job_card.full_time]
    Our mission is to enhance, inspire, and grow.We enhance the lives of people by creating inspiring living environments.With over 30 years of experience, we’re no strangers to the homebuilding ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Contract Administrator

    Contract Administrator

    Essel • Concord, CA, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Essel is seeking a reliable and proactive Contractor Administrator to support our contracting operations.In this role, you will be responsible for managing contractor-related documentation, ensurin...[show_more]
    [last_updated.last_updated_30]
    Global Head of Legal Operations & Technology

    Global Head of Legal Operations & Technology

    TikTok • San Jose, CA, United States
    [job_card.full_time]
    A dynamic tech company in San Jose is seeking a Head of Legal Operations to lead its global team and transform the legal department's operations. The role involves defining and implementing the oper...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Legal Innovation and Operations Intern

    Legal Innovation and Operations Intern

    Align Technology • San Jose, CA, United States
    [job_card.full_time]
    Legal Innovation and Operations Intern.This internship role within the operations side of the legal department offers a dynamic opportunity for hands-on experience in a fast-paced environment.This ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Senior Legal Operations Leader : M&A, Governance & Tech

    Senior Legal Operations Leader : M&A, Governance & Tech

    Inflection AI • Palo Alto, CA, United States
    [job_card.full_time]
    A leading AI firm in Palo Alto is seeking a Senior Legal Operations Manager to drive operational excellence within legal operations. This role requires strong organizational abilities and 6+ years o...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Legal Administrative Assistant

    Legal Administrative Assistant

    Bowman and Brooke • San Jose, CA, US
    [job_card.full_time]
    Last year the firm surpassed its 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country. We are actively searching for an experienced litigat...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]