Senior Procurement Specialist - University Printing and Mail - UTK

Senior Procurement Specialist

The Senior Procurement Specialist is responsible for the hands-on purchasing of printing plant materials, consumables, and office supplies to support daily operations. This role manages the full procure-to-pay process, including ordering, supplier coordination, contract compliance, purchase order to invoice reconciliation, and ensuring deliveries meet required timelines.

The Senior Procurement Specialist works closely with internal departments and vendors to source materials, request and evaluate quotes, resolve discrepancies, and maintain inventory levels while controlling costs. This position also supports RFP and RFQ processes, monitors vendor performance, mitigates supply risks, and provides guidance to staff as needed. Strong attention to detail, organization, and communication skills are essential to keep procurement activities running smoothly and efficiently.

Responsibilities

Order consumables, paper, office supplies, and miscellaneous parts needed for department operations.

Initiate, process, and track invoices for payment

Creation of Purchase Orders. Enter and manage print orders in the Monarch system

Request quotes from outside vendors and assist with contract bids as needed

Work with the Business Manager to reconcile inventory discrepancies

Open, sort, and distribute mail as needed

Assist customers with paper samples and answer questions regarding paper, binding, and finishing options

Answer phones and provide general departmental support as needed

Other duties as assigned.

Qualifications

REQUIRED QUALIFICATIONS

High School Diploma or higher

Proficient ability with math and calculations, including material usage and inventory tracking

Computer proficiency, including strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook)

Ability to provide excellent customer service while multitasking in a fast-paced environment.

Strong communication skills.

Strong attention to detail with the ability to maintain accurate records and reports

Basic accounting skills, including invoice processing and reconciliation and proficiency.

Proficient ability with math and calculations.

PREFERRED QUALIFICATIONS

Experience in a production print or print services environment

Experience with inventory reconciliation and annual inventory processes

Familiarity with digital print platforms and production reporting

Customer service experience within a print or manufacturing setting

Experience supporting contract bids and framework orders

About Us

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employeesthe Volunteerswho uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

Job Info

Job Identification 6908

Job Category Financial

Job Schedule Full time

Locations 2021 Stephenson Drive, Knoxville, TN, 37996, US