Executive AssistantToyota • Plano, TX, US

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Executive Assistant

Toyota • Plano, TX, US

[job_card.30_days_ago]

[job_preview.job_type]

[job_card.full_time]

[job_card.job_description]

Executive Assistant

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for talented team members who want to Dream. Do. Grow. with us.

Toyota's Executive Office is looking for a passionate and highly motivated Executive Assistant .

Reporting to the Senior Manager, North America Executive Office, the primary responsibility of this role is to support the Toyota Motor North America President and CEO.

The successful candidate will have :

High-energy, self-motivation, and professionalism
Robust kaizen mindset towards process improvement
Exceptional discretion in handling highly confidential topics and materials
Excellent interpersonal skills
High degree of organization with proficient written and verbal communication skills

What you'll be doing :

Responding appropriately to requests from various internal and external contacts

Managing calendars by scheduling, coordinating, and screening senior executive meetings and meeting requests across multiple time zones (in-person and virtual)

Accessing meeting materials and attending meetings as needed

Arranging, managing, and monitoring dynamic travel schedules for domestic and international meetings, including visa applications and troubleshooting with travel agency / airlines

Coordinating executive events e.g., receptions, VIP guest events

Providing email support by monitoring messages for prioritization and appropriate response to internal / external stakeholders (dealers, vendors, professional organizations, etc.)

Submitting timely and accurate expense reports in multiple currencies, P-Card transactions, work time entries, processing billing invoices, and purchase requisitions

Establishing excellent rapport with internal / external stakeholders; negotiating commitments to mutual benefit

Coordinating closely with Japan-based Executive Assistants on various activities

Grasping and understanding the needs and expectations of each executive; execute and delegate tasks as needed

Serving as back-up for other Executive Assistants by assessing and meeting the needs of other executives who may require support

What you bring :

Minimum education of high school diploma or GED

Extensive experience in executive administrative support

Fluent in Japanese and English

Advanced proficiency in Microsoft Office Suite

Strong ability to learn, understand work patterns, and anticipate the needs of the executives

Capacity to work independently with minimal direction when the executive travels

Proven ability to work harmoniously and collaboratively within a team of Executive Assistants

Capability to communicate effectively across cultures e.g., coordination with Japan counterpart (in English) and other Toyota regional offices around the world

Solid experience in handling multiple scheduling requests with speed and accuracy

Experience managing and monitoring dynamic travel schedules for domestic and international meetings

Demonstrated ability to operate in a high-pressure, fast-paced environment with strict timelines and milestones

Availability and willingness to work outside standard working hours when needed

Added bonus if you have :

Bachelor's degree or higher

What We'll Bring :

A work environment built on teamwork, flexibility and respect

Professional growth and development programs to help advance your career, as well as tuition reimbursement

Team Member Vehicle Purchase Discount

Toyota Team Member Lease Vehicle Program (if applicable)

Comprehensive health care and wellness plans for your entire family

Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute

Paid holidays and paid time off

Referral services related to prenatal services, adoption, childcare, schools and more

Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

Relocation assistance (if applicable)

Belonging at Toyota :

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members' efforts to dream, do and grow without questioning that they belong.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

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